STATE OF TEXAS

COUNTY OF RANDALL

Be it remembered on this the 23^rd day of January 2001, there came to and was held a Regular Meeting at 9:00 a.m. of the Commissioners= Court in and for Randall County, Texas with the following present and presiding:

Theodore Wood, Presiding County Judge

Robert Karrh, Commissioner Precinct 1

Gene Parker, Commissioner Precinct 2

George Huskey, Commissioner Precinct 3

Craig Gualtiere, Commissioner Precinct 4

Also present at the meeting was Joella McPherson, County Auditor and Sue Wicker Bartolino, County Clerk.

Lew Bradshaw, President, Canyon Chamber of Commerce, gave the invocation.

RANDALL COUNTY COMMISSIONERS COURT AGENDA

JANUARY 23, 2001

9:00 A. M. MEETING

COUNTY SQUARE NORTH COURTROOM

400 16TH STREET, CANYON, TEXAS

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Invocation: Lew Bradshaw, President, Canyon Chamber of Commerce, Paramount Terrace Christian Church, Amarillo, Texas

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1. Approval of the minutes of the January 16, 2001 commissioners court meeting. (TW)

2. Discuss and act on request to approve specifications for request for proposals for a telecommunications system. (Auditor)

3. Discuss and act on a request by developer to accept Green Acre Farms Unit #3 in Section 179, Blk 2, A. B. & M. Survey, Randall County, Texas (7.79 acres). (Road Department)

4. Discuss and act on request to approve bid #2001-71-1 for aggregate. (Auditor)

5. Discuss and act on request to approve bid #2001-71-2 for asphalt product. (Auditor)

6. Discuss and act on line item transfers for the general fund for 1999-2000 fiscal year. (Auditor)

7. Discuss issues of concern related to construction of the new jail. Take any necessary action. (TW)

8. Discuss and act on proposal to include the Juvenile Center and Juvenile Halfway House as facilities served by the county=s contract for natural gas to the new jail and sheriff=s office. This may involve approval of an amended or new contract. (CG)

9. Review of correspondence with the commissioners court. (TW)

10. Accept official reports. (TW)

11. Discuss and act on Randall County employees= requests to attend meetings and conferences. (Auditor)

12. Approval of vouchers. (Auditor)

13. Public comment period. (TW)

14. Agenda items for next meeting. (TW)

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The public is invited and encouraged to speak on any agenda item and will be given an opportunity to do so before any vote is taken.

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This agenda notice is made in accordance with Texas Government Code Annotated, Chapter 551

(Vernon 1994), Texas Open Meetings Act.

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Agenda items may not necessarily be considered in the order listed on the agenda.

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The Randall County Commissioners Court reserves the right to adjourn into executive session at anytime during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (deliberations about Gifts and Donations), 551.074

(Personnel Matters), 551.076 (Deliberations about Security Devices and 551.086 (Economic Development). See also Op. Tex. Att=y Gen. No. JC-0057 (1999); Att=y Gen. LO-90-27.

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Ted Wood

Randall County Judge

1. APPROVAL OF THE MINUTES OF THE JANUARY 16, 2001 COMMISSIONERS COURT MEETING. (TW)

Motion was made by Commissioner Karrh. So moved.

SECOND was made by Commissioner Parker.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.

2. DISCUSS AND ACT ON REQUEST TO APPROVE SPECIFICATIONS FOR REQUEST FOR PROPOSALS FOR A TELECOMMUNICATIONS SYSTEM. (AUDITOR)

Motion was made by Commissioner Huskey. Motion that we limit 7.4 to read “a best and final offer may be requested from some or all vendors” and then on 7.5 that we limit the wording to say “final scoring will be based on a pre-defined method”.

SECOND was made by Commissioner Karrh.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.

MOTION was made by Commissioner Huskey. Motion is with taking out the alternate bid, which is the 4^th paragraph page 1, that we approve the bid specifications and with the amendments to 7.4 and 7.5.

SECOND was made by Commissioner Gualtiere.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.

3. DISCUSS AND ACT ON A REQUEST BY DEVELOPER TO ACCEPT GREEN ACRE FARMS UNIT #3 IN SECTION 179, BLK 2, A. B. & M. SURVEY, RANDALL COUNTY, TEXAS (7.79 ACRES). (ROAD DEPARTMENT)

Motion was made by Commissioner Karrh. Motion to table for one week.

SECOND was made by Commissioner Huskey.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.

4. DISCUSS AND ACT ON REQUEST TO APPROVE BID #2001-71-1 FOR AGGREGATE. (AUDITOR)

Motion was made by Commissioner Gualtiere. Motion to approve the low bid of Vega Sand & Gravel, Inc. for $119,650.50 for bid #2001-71-1.

SECOND was made by Commissioner Parker.

AYES: All five. Exhibit 1

NAYS: None. Resolution #2001-9

Motion carried by 5-0 vote.

5. DISCUSS AND ACT ON REQUEST TO APPROVE BID #2001-71-2 FOR ASPHALT PRODUCT. (AUDITOR)

Motion was made by Commissioner Gualtiere. Motion to approve the low bid of Diamond Shamrock Refining Company, LP for .8200 per gallon of the MC-30 Prime Oil and AC-5 Asphalt .6600 per gallon for bid #2001-71-2.

SECOND was made by Commissioner Parker.

AYES: All five. Exhibit 2

NAYS: None. Resolution #2001-10

Motion carried by 5-0 vote.

6. DISCUSS AND ACT ON LINE ITEM TRANSFERS FOR THE GENERAL FUND FOR 1999-2000 FISCAL YEAR. (AUDITOR)

Motion was made by Commissioner Parker. Move that we transfer from the line item to the general fund for the 1999-2000 fiscal year as requested by the Auditor.

SECOND was made by Commissioner Karrh.

AYES: All five. Exhibit 3

NAYS: None. Resolution #2001-11

Motion carried by 5-0 vote.

7. DISCUSS ISSUES OF CONCERN RELATED TO CONSTRUCTION OF THE NEW JAIL. TAKE ANY NECESSARY ACTION. (TW)

None.

8. DISCUSS AND ACT ON PROPOSAL TO INCLUDE THE JUVENILE CENTER AND JUVENILE HALFWAY HOUSE AS FACILITIES SERVED BY THE COUNTY=S CONTRACT FOR NATURAL GAS TO THE NEW JAIL AND SHERIFF=S OFFICE. THIS MAY INVOLVE APPROVAL OF AN AMENDED OR NEW CONTRACT. (CG)

Motion was made by Commissioner Gualtiere. Motion to approve these agreements, pending review of the D.A.’s office and Auditor’s office.

SECOND was made by Commissioner Karrh.

AYES: All five. Exhibit 8

NAYS: None. Resolution #2001-12

Motion carried by 5-0 vote.

9. REVIEW OF CORRESPONDENCE WITH THE COMMISSIONERS COURT. (TW)

Motion was made by Commissioner Gualtiere. Motion to approve the correspondence with Commissioner’s Court.

SECOND was made by Commissioner Karrh.

AYES: All five. Exhibit 4

NAYS: None.

Motion carried by 5-0 vote.

10. ACCEPT OFFICIAL REPORTS. (TW)

Motion was made by Commissioner Gualtiere. Motion to approve the Official Reports.

SECOND was made by Commissioner Huskey.

AYES: All five. Exhibit 5

NAYS: None.

Motion carried by 5-0 vote.

11. DISCUSS AND ACT ON RANDALL COUNTY EMPLOYEES= REQUESTS TO ATTEND MEETINGS AND CONFERENCES. (AUDITOR)

Motion was made by Commissioner Gualtiere. Motion to approve the employees request to attend meetings and conferences.

SECOND was made by Commissioner Huskey.

AYES: Four. Exhibit 6

NAYS: None.

ABSTAINING: One. RK

Motion carried by 4-0-1 vote.

12. APPROVAL OF VOUCHERS. (AUDITOR)

Motion was made by Commissioner Gualtiere. Motion to approve the following bills be paid.

SECOND was made by Commissioner Parker.

AYES: All five. Exhibit 7

NAYS: None.

Motion carried by 5-0 vote.