STATE OF TEXAS                              randall.gif (13660 bytes)                   COUNTY OF RANDALL

 

                       

 

Be it remembered on this the 12th day of February, 2002, there came to and was held a Regular Meeting at 3:30 p.m. of the Commissioners= Court in and for Randall County, Texas with the following present and presiding:

 

Theodore Wood,          Presiding County Judge (absent)

Robert Karrh                Commissioner Precinct 1         

Gene Parker,                Commissioner Precinct 2         

George Huskey,           Commissioner Precinct 3         

Craig Gualtiere,            Commissioner Precinct 4         

 

Also present at the meeting was Joella McPherson, County Auditor and Sue Wicker Bartolino, County Clerk.

Gene Parker, Commissioner Precinct 2, gave the invocation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                            RANDALL COUNTY COMMISSIONERS COURT AGENDA

 

                                                             FEBRUARY 12, 2002

 

                                                              3:30 P. M. MEETING

 

                                        COUNTY SQUARE NORTH COURTROOM

 

                                            400 16TH STREET, CANYON, TEXAS

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Invocation:                            ====================================================================== 

 

1.         Discuss and act on request to approve the minutes of the January 29, 2002 commissioners         court meeting (TW)

 

2.         Discuss issue concerning medical reimbursement for an employee of the Criminal District            Attorney’s office.  Take any necessary action.  (Criminal District Attorney)           

 

 3.        Discuss and act on matters concerning security for the Criminal District Attorney’s office.           This discussion may include a closed meeting pursuant to Section 551.076 of the Texas        Government Code which permits a closed meeting to deliberate the deployment of security             personnel or devices.   (Criminal District Attorney)

 

4.         Receive report from Sheriff concerning suggestions regarding specific deployment of      security personnel and devices in the Randall County Courts Building.  The commissioners        court will receive the report in a closed meeting held pursuant to Section 551.076 of the        Texas Government Code which permits a closed meeting to deliberate the deployment of   security personnel or devices.  Discuss the report.  Take any necessary action.  (Sheriff)

 

 5         Discuss and act on request to enter into a contract with Image Tech, Inc. to reduce optic           images to microfilm  (District Clerk)

 

6.         Discuss and act on request to transfer $400 from Capital Expenditures--County Treasurer to     County Treasurer--Office Supplies.  (Auditor)

 

7.         Discuss and act on request to transfer $915 from County Treasurer--Other Salaries to   County Treasurer--Office Supplies.  (Auditor)

 

8.         Discuss and act on request to transfer $8,500 from 47th District Court--Court Appointed          Professionals to 47th District Court—Court Reporter Expense.  (Auditor)

 

9.         Discuss and act on request to transfer $625 from Road and Bridge--Road Repairs to Road       and Bridge--Contracted Services.  (Auditor)

 

10.       Discuss and act on the issue of cellular phones.  This may include the acceptance of a     Request for Proposal (RFP) for cellular air time.  (Auditor)

 

11.       Discuss and act on proposal to exempt travel trailers from county property tax.  (CG)

 

12.       Discuss and act on issues pertaining to the purchase of a timekeeping system.  (SH)

 

13.       Recognize Texas Cooperative Extensive Agent Leesa Wood Calvi for award.  (BK)

 

14.       Discuss and act on request to approve resolution requesting participation in the County Government Management System Project.  (TW)

 

15.       Review of correspondence with the commissioners court.  (TW)

 

16.       Accept official reports.  (TW)

 

17.       Discuss and act on Randall County employees' requests to attend meetings and conferences.      (Auditor)

 

18        Approval of vouchers.  (Auditor)

 

19.       Public comment period.  (TW)

 

20.       Agenda items for next meeting.  (TW)

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The public is invited and encouraged to speak on any agenda item and will be given an opportunity to do so before any vote is taken.

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This agenda notice is made in accordance with Texas Government Code Annotated, Chapter 551

(Vernon 1994),Texas Open Meetings Act.

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Agenda items may not necessarily be considered in the order listed on the agenda.

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The Randall County Commissioners Court reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074

(Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).  See also Op. Tex. Att’y Gen. No. JC-0057 (1999); Att’y Gen. LO-90-27.

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                                                                                          ________________________                                                                                                                                                                                                                                 Ted Wood                                                                                                                                                                                                                                              Randall County Judge

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.         DISCUSS AND ACT ON REQUEST TO APPROVE THE MINUTES OF THE JANUARY 29, 2002 COMMISSIONERS COURT MEETING (TW)

 

Motion was made by Commissioner Karrh.  So moved.

SECOND was made by Commissioner Parker.

AYES: Four.

NAYS: None.

Motion carried by 4-0 vote.                                                                                                     

 

2.         DISCUSS ISSUE CONCERNING MEDICAL REIMBURSEMENT FOR AN EMPLOYEE OF THE CRIMINAL DISTRICT ATTORNEY’S OFFICE.  TAKE ANY NECESSARY ACTION.  (CRIMINAL DISTRICT ATTORNEY)  

 

Motion was made by Commissioner Karrh.  Motion to table.

SECOND was made by Commissioner Parker.

AYES: Four.

NAYS: None.

Motion carried by 4-0 vote.                                                                                                     

 

3.         DISCUSS AND ACT ON MATTERS CONCERNING SECURITY FOR THE CRIMINAL DISTRICT ATTORNEY’S OFFICE.  THIS DISCUSSION MAY INCLUDE A CLOSED MEETING PURSUANT TO SECTION 551.076 OF THE TEXAS GOVERNMENT CODE WHICH PERMITS A CLOSED MEETING TO DELIBERATE THE DEPLOYMENT OF SECURITY            PERSONNEL OR DEVICES.   (CRIMINAL DISTRICT ATTORNEY)

 

Motion was made by Commissioner Gualtiere.  Motion to table this proposed request for the District Attorney’s Office in regards to security personnel devices.

SECOND was made by Commissioner Karrh.

AYES: Four.

NAYS: None.

Motion carried by 4-0 vote.                                                                                                     

 

4.         RECEIVE REPORT FROM SHERIFF CONCERNING SUGGESTIONS REGARDING SPECIFIC DEPLOYMENT OF SECURITY PERSONNEL AND DEVICES IN THE RANDALL COUNTY COURTS BUILDING.  THE COMMISSIONERS COURT WILL RECEIVE THE REPORT IN A CLOSED MEETING HELD PURSUANT TO SECTION 551.076 OF THE TEXAS GOVERNMENT CODE WHICH PERMITS A CLOSED MEETING TO DELIBERATE THE DEPLOYMENT OF SECURITY PERSONNEL OR DEVICES.  DISCUSS THE REPORT.  TAKE ANY NECESSARY ACTION.  (SHERIFF)

 

Motion was made by Commissioner Huskey.  Motion that we accept this report.

SECOND was made by Commissioner Gualtiere.

AYES: Four.

NAYS: None.

Motion carried by 4-0 vote.                                                                                                     

 

5          DISCUSS AND ACT ON REQUEST TO ENTER INTO A CONTRACT WITH IMAGE TECH, INC. TO REDUCE OPTIC IMAGES TO MICROFILM  (DISTRICT CLERK)

 

Motion was made by Commissioner Gualtiere.  Motion to allow the District Clerk to enter into contract with Image Tek Inc.

SECOND was made by Commissioner Parker.

AYES: Four.                                                                                                    Exhibit 1

NAYS: None.

Motion carried by 4-0 vote.                                                                                                     

 

6.         DISCUSS AND ACT ON REQUEST TO TRANSFER $400 FROM CAPITAL EXPENDITURES--COUNTY TREASURER TO COUNTY TREASURER--OFFICE SUPPLIES.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the transfer of $400 from Capital Expenditures-Treasurer to Treasurer-Office Supplies.

SECOND was made by Commissioner Karrh.

AYES: Four.                                                                                                    Exhibit 2

NAYS: None.                                                                                                  Resolution 2002- 13

Motion carried by 4-0 vote.                                                                                                     

 

7.         DISCUSS AND ACT ON REQUEST TO TRANSFER $915 FROM COUNTY TREASURER--OTHER SALARIES TO COUNTY TREASURER--OFFICE SUPPLIES.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  So moved.

SECOND was made by Commissioner Parker.

AYES: Four.                                                                                                    Exhibit 3

NAYS: None.                                                                                                  Resolution 2002- 14

Motion carried by 4-0 vote.                                                                                                     

 

8.         DISCUSS AND ACT ON REQUEST TO TRANSFER $8,500 FROM 47TH DISTRICT COURT--COURT APPOINTED PROFESSIONALS TO 47TH DISTRICT COURT—COURT REPORTER EXPENSE.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  So moved.

SECOND was made by Commissioner Karrh.

AYES: Four.                                                                                                    Exhibit 4

NAYS: None.                                                                                                  Resolution 2002- 15

Motion carried by 4-0 vote.                                                                                                     

 

9.         DISCUSS AND ACT ON REQUEST TO TRANSFER $625 FROM ROAD AND BRIDGE--ROAD REPAIRS TO ROAD AND BRIDGE--CONTRACTED SERVICES.  (AUDITOR)

 

Motion was made by Commissioner Parker.  So moved.

SECOND was made by Commissioner Gualtiere.

AYES: Four.                                                                                                    Exhibit  5

NAYS: None.                                                                                                  Resolution 2002- 16

Motion carried by 4-0 vote.                                                                                                     

 

10.       DISCUSS AND ACT ON THE ISSUE OF CELLULAR PHONES.  THIS MAY INCLUDE THE ACCEPTANCE OF A REQUEST FOR PROPOSAL (RFP) FOR CELLULAR AIR TIME.  (AUDITOR)

 

Motion was made by Commissioner Huskey.  Motion to authorize the Auditor’s Office to proceed to contract with the low bidder which is Cellular One.

SECOND was made by Commissioner Karrh.

AYES: Four.                                                                                                    Exhibit 6

NAYS: None.

Motion carried by 4-0 vote.                                                                                                     

 

11.       DISCUSS AND ACT ON PROPOSAL TO EXEMPT TRAVEL TRAILERS FROM COUNTY PROPERTY TAX.  (CG)

 

Motion was made by Commissioner Huskey.  Motion that the County exempt travel trailers from the County property tax.

SECOND was made by Commissioner Gualtiere.

AYES: Four.                                                                                                    Exhibit 7

NAYS: None.                                                                                                  Resolution 2002- 17

Motion carried by 4-0 vote.                                                                                                     

 

12.       DISCUSS AND ACT ON ISSUES PERTAINING TO THE PURCHASE OF A TIMEKEEPING SYSTEM.  (SH)

 

Motion was made by Commissioner Huskey.  Motion to approve the Auditor’s office to proceed with a contract with Time America, Inc. with changes and clarifications.  (see exhibit)

SECOND was made by Commissioner Gualtiere.

AYES: Four.                                                                                                    Exhibit 8

NAYS: None.

Motion carried by 4-0 vote.                                                                                                     

 

Motion was made by Commissioner Huskey.  Move that we approve the use of badges for security related personnel only.

SECOND was made by Commissioner Gualtiere.

AYES: Four.

NAYS: None.

Motion carried by 4-0 vote.

 

Motion was made by Commissioner Huskey.  Move we approve the Auditor’s office to proceed with a contract with The Software Group to provide their side of the interface to the Time America Inc. system.

SECOND was made by Commissioner Gualtiere.

AYES: Four.

NAYS: None.

Motion carried by 4-0 vote.                                                                                                                 

 

13.       RECOGNIZE TEXAS COOPERATIVE EXTENSIVE AGENT LEESA WOOD CALVI FOR AWARD.  (BK)

 

Recognized Lisa Wood Calvi.                                                               Exhibit 9                      

 

14.       DISCUSS AND ACT ON REQUEST TO APPROVE RESOLUTION REQUESTING PARTICIPATION IN THE COUNTY GOVERNMENT MANAGEMENT SYSTEM PROJECT.  (TW)

 

Motion was made by Commissioner Karrh.  Motion that we approve the Resolution requesting participation in the County Government Management System project.

SECOND was made by Commissioner Gualtiere.

AYES: Four.                                                                                                    Exhibit  10

NAYS: None.                                                                                                  Resolution 2002- 12

Motion carried by 4-0 vote.                                                                                                     

 

15.       REVIEW OF CORRESPONDENCE WITH THE COMMISSIONERS COURT.  (TW)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the correspondence with Commissioners Court.

SECOND was made by Commissioner Karrh.

AYES: Four.                                                                                                    Exhibit 11

NAYS: None.

Motion carried by 4-0 vote.                                                                                                     

 

16.       ACCEPT OFFICIAL REPORTS.  (TW)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the Official Reports.

SECOND was made by Commissioner Karrh.

AYES: Four.                                                                                                    Exhibit  12

NAYS: None.

Motion carried by 4-0 vote.                                                                                                     

 

17.       DISCUSS AND ACT ON RANDALL COUNTY EMPLOYEES' REQUESTS TO ATTEND MEETINGS AND CONFERENCES.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the employees request to attend meetings and conferences.

SECOND was made by Commissioner Parker.

AYES: Four.                                                                                                    Exhibit  13

NAYS: None.

Motion carried by 4-0 vote.                                                                                                     

 

18        APPROVAL OF VOUCHERS.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the following bills be paid.

SECOND was made by Commissioner Karrh.

AYES: Four.                                                                                                    Exhibit 14

NAYS: None.

Motion carried by 4-0 vote.                                                                                                     

 

19.       PUBLIC COMMENT PERIOD.  (TW)

 

Davis Ford – Constables.                                                                                                        

 

20.       AGENDA ITEMS FOR NEXT MEETING.  (TW)

 

Next meeting February 26, at 3:30 p.m.                                                                                               

 

 

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Commissioner Huskey adjourned the Randall County Commissioners Court until 3:30 p.m. Tuesday, February 26, 2002 in the Randall County Square North Courtroom.

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At the meeting on February 26, 2002, Commissioner  Gualtiere  moved to approve the minutes for the meeting held on the 12th of February 2002 as distributed.  Commissioner Huskey seconded the motion.   Five (5)  Voted aye.  The said minutes were approved as distributed and  No  correction was made in open Court.

                                                                       

Ted Wood, County Judge, Presiding Officer

of Commissioners Court                                  

 

Attest:                                                                                                                                 

Sue Wicker Bartolino, County Clerk