COUNTY
OF RANDALL
Be it remembered on this the 27th day of
February 2001, there came to and was held a Regular Meeting at 9:00 a.m. of the
Commissioners= Court in and for Randall County, Texas with the
following present and presiding:
Theodore Wood, Presiding County Judge
Robert
Karrh Commissioner
Precinct 1
Gene Parker, Commissioner
Precinct 2
George Huskey, Commissioner Precinct 3
Also present at the meeting was Joella McPherson,
County Auditor and Sue Wicker Bartolino, County Clerk.
Gene Parker, Commissioner Precinct 2, gave the
invocation.
RANDALL COUNTY COMMISSIONERS COURT AGENDA
FEBRUARY 27, 2001
9:00 A.
M. MEETING
COUNTY SQUARE NORTH
COURTROOM
400 16TH STREET,
CANYON, TEXAS
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Invocation: Reverend Dr. Don McDonald, First
Presbyterian Church, Canyon, Texas
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1. Approval
of the minutes of the February 13, February 15 and February 20, 2001
commissioners court meetings. (TW)
2. Discuss
and act on issues relating to the funding of the Canyon Area Library this year,
next fiscal year and in future fiscal years. Issues may include entering into a
contract with the City of Canyon in regard to the funding of library
services. (TW)
3. Discuss
and act on proposal to contract with lawyers for services related to
redistricting. (TW)
4. Discuss
and act on requests to approve written policy concerning the upgrading of
county roads by citizens at their expense.
(Road Department)
5. Set a
place, date and time for a hearing to consider a petition seeking the creation
of Randall County Rural Fire Prevention District #1. (TW)
6. Discuss
and act on proposal to procure signs for the Amarillo Annex concerning new
hours of operation. (SH)
7. Discuss
and act on request to approve specifications for the sale of a surplus road
grader. (Road Department)
8. Discuss
and act on request to approve specifications for food and non-food products for
the jail. (Auditor)
9. Discuss
and act on specifications for a single-tier, ceiling-supported property rack
for the new Randall County Jail.
(Auditor)
10. Discuss
and act on request to approve specifications for food and non-food products for
the Youth Center of the High Plains.
(Auditor)
11. Reconsider
action of February 13, 2001 in regard to immediate discontinuation of funding
for five volunteer fire departments – Happy, Umbarger, Timbercreek, Lake
Tanglewood and The Palisades. Take any
necessary action. (TW)
12. Reconsider
action of February 13, 2001 in regard to immediate discontinuation of funding
salary supplements for judges on the Seventh District Court of Appeals. (TW)
13. Discuss
issues of concern related to construction of the new jail. Take any necessary action. (TW)
14. Discuss and act on proposal to change regular meeting time of
commissioners court.(BK)
15. Review of correspondence with the
commissioner court. (TW)
16. Accept
official reports. (TW)
17. Discuss
and act on Randall County employees=
requests to attend meetings and conferences.
(Auditor)
18. Discuss and act on request to pay one-half of J.O. Parker
Building utility bills due to use
by Extension Service. (TW)
19. Approval
of vouchers. (Auditor)
20. Public
comment period. (TW)
21. Agenda
items for next meeting. (TW)
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The public is invited and
encouraged to speak on any agenda item and will be given an opportunity to do
so before any vote is taken.
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This agenda notice is made in
accordance with Texas Government Code Annotated, Chapter 551
(Vernon 1994), Texas Open
Meetings Act.
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Agenda items may not
necessarily be considered in the order listed on the agenda.
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The Randall County
Commissioners Court reserves the right to adjourn into executive session at
anytime during the course of this meeting to discuss any of the matters listed
above, as authorized by Texas Government Code Sections 551.071 (Consultation
with Attorney), 551.072 (Deliberations about Real Property), 551.073
(deliberations about Gifts and Donations), 551.074
(Personnel Matters), 551.076
(Deliberations about Security Devices and 551.086 (Economic Development). See also Op. Tex. Att=y Gen. No. JC-0057 (1999); Att=y
Gen. LO-90-27.
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________________________
Ted Wood
Randall County Judge
1. APPROVAL OF THE MINUTES OF THE FEBRUARY 13, FEBRUARY 15
AND FEBRUARY 20, 2001 COMMISSIONERS COURT MEETINGS. (TW)
Motion was made by Commissioner Gualtiere. Motion to approve the minutes of the February 13, 15, & 20, 2001, Commissioners Court meeting.
SECOND was made by Commissioner Huskey.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
2. DISCUSS AND ACT ON ISSUES RELATING TO THE FUNDING OF THE
CANYON AREA LIBRARY THIS YEAR, NEXT FISCAL YEAR AND IN FUTURE FISCAL YEARS.
ISSUES MAY INCLUDE ENTERING INTO A CONTRACT WITH THE CITY OF CANYON IN REGARD
TO THE FUNDING OF LIBRARY SERVICES.
(TW)
Motion was made by Commissioner Huskey. Move that we authorize the Judge to sign that contract and move forward.
SECOND was made by Commissioner Parker.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
3. DISCUSS AND ACT ON PROPOSAL TO CONTRACT WITH LAWYERS FOR
SERVICES RELATED TO REDISTRICTING. (TW)
Motion was made by Judge Wood. Motion that we contract with Mike Morrison and David Guinn from Baylor Law School who do redistricting services. The cost is $6,000 if we do not have to redistrict, and $25,000 + 7,000 expenses if we do have to redistrict.
SECOND was made by Commissioner Gualtiere.
AYES: All five.
NAYS: None. Resolution #2001-19
Motion carried by 5-0 vote.
4. DISCUSS AND ACT ON REQUESTS TO APPROVE WRITTEN POLICY
CONCERNING THE UPGRADING OF COUNTY ROADS BY CITIZENS AT THEIR EXPENSE. (ROAD DEPARTMENT)
Motion was made by Commissioner Huskey. Motion to say no to the request from Mr. Williams.
SECOND was made by Commissioner Gualtiere.
AYES: All five. Exhibit 1
NAYS: None. Resolution #2001-20
Motion carried by 5-0 vote.
MOTION was made by Commissioner Huskey. Motion that we adopt this policy with removal of the word dirt in the first sentence.
SECOND was made by Commissioner Karrh.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
5. SET A PLACE, DATE AND TIME FOR A HEARING TO CONSIDER A
PETITION SEEKING THE CREATION OF RANDALL COUNTY RURAL FIRE PREVENTION DISTRICT
#1. (TW)
Motion was made by Judge Wood. Motion that we set a hearing to consider the petition for March 21st at 6:00 p.m.
SECOND was made by Commissioner Huskey.
AYES: All five. Exhibit 2
NAYS: None.
Motion carried by 5-0 vote.
Motion was made by Commissioner Gualtiere. Motion to formulate a citizens committee on rural fire protection.
SECOND was made by Commissioner Karrh.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
Motion was made by Judge Wood. Motion to appoint nine members, Mike Stephens, Charlie Samman, Bob Lindsey, Neal Hinders, Randy Darnell, Melissa Merriman, Brett Baker, Jim Merrick, and Sharon Hinders.
SECOND was made by Commissioner Huskey.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
6. DISCUSS AND ACT ON PROPOSAL TO PROCURE SIGNS FOR THE
AMARILLO ANNEX CONCERNING NEW HOURS OF OPERATION. (SH)
Motion was made by Commissioner Huskey. Motion that we authorize this expenditure ($222.00) out of the Commissioners Court contingency fund to put these new signs at the Georgia Annex on the reduction of hours at that facility.
SECOND was made by Commissioner Gualtiere.
AYES: Four. Commissioner Karrh not present to vote.
NAYS: None.
Motion carried by 4-0 vote.
7. DISCUSS AND ACT ON REQUEST TO APPROVE SPECIFICATIONS FOR
THE SALE OF A SURPLUS ROAD GRADER.
(ROAD DEPARTMENT)
Motion was made by Commissioner Gualtiere. Motion to approve the specifications on the sale of surplus road grader. (no bid accepted under appraised value of $52,000)
SECOND was made by Commissioner Parker.
AYES: Four. Commissioner Karrh not present to vote. Exhibit 3
NAYS: None.
Motion carried by 4-0 vote.
8. DISCUSS AND ACT ON REQUEST TO APPROVE SPECIFICATIONS FOR
FOOD AND NON-FOOD PRODUCTS FOR THE JAIL. (AUDITOR)
Motion was made by Commissioner Gualtiere. Motion to approve the specifications on food and non-food for the jail.
SECOND was made by Commissioner Huskey.
AYES: All five. Exhibit 4
NAYS: None.
Motion carried by 5-0 vote.
9. DISCUSS AND ACT ON SPECIFICATIONS FOR A SINGLE-TIER,
CEILING-SUPPORTED PROPERTY RACK FOR THE NEW RANDALL COUNTY JAIL. (AUDITOR)
Motion was made by Commissioner Gualtiere. Motion to approve the specifications of bid sheets for property storage conveyor rack.
SECOND was made by Commissioner Karrh.
AYES: All five. Exhibit 5
NAYS: None.
Motion carried by 5-0 vote.
10. DISCUSS AND ACT ON REQUEST TO APPROVE SPECIFICATIONS FOR
FOOD AND NON-FOOD PRODUCTS FOR THE YOUTH CENTER OF THE HIGH PLAINS. (AUDITOR)
Motion was made by Commissioner Gualtiere. Motion that with the delivery change, to approve specifications of bid sheets for the Youth Center for food and non-food products.
SECOND was made by Commissioner Parker.
AYES: All five. Exhibit 6
NAYS: None.
Motion carried by 5-0 vote.
11. RECONSIDER ACTION OF FEBRUARY 13, 2001 IN REGARD TO
IMMEDIATE DISCONTINUATION OF FUNDING FOR FIVE VOLUNTEER FIRE DEPARTMENTS –
HAPPY, UMBARGER, TIMBERCREEK, LAKE TANGLEWOOD AND THE PALISADES. TAKE ANY NECESSARY ACTION. (TW)
Motion was made by Commissioner Huskey. Motion that we agree that the first $15,000 given back in rollback checks to the County be dedicated to refund these five departments.
SECOND was made by Commissioner Parker.
Motion and second withdrawn.
MOTION was made by Judge Wood. Motion to continue funding these departments as we are contractually bound to do for the remainder of this fiscal year.
SECOND was made by Commissioner Karrh.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
12. RECONSIDER ACTION OF FEBRUARY 13, 2001 IN REGARD TO
IMMEDIATE DISCONTINUATION OF FUNDING SALARY SUPPLEMENTS FOR JUDGES ON THE
SEVENTH DISTRICT COURT OF APPEALS. (TW)
Motion was made by Judge Wood. Motion that we rescind that discontinuation for the balance of the year.
SECOND was made by Commissioner Karrh.
Motion and second withdrawn.
Motion was made by Judge Wood. Motion that I write a letter on behalf of the Commissioners Court letting the Appeals Court Judges know of our budget situation and giving them the opportunity to voluntarily go without the supplement for the rest of the year.
SECOND was made by Commissioner Huskey.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
13. DISCUSS ISSUES OF CONCERN RELATED TO CONSTRUCTION OF THE
NEW JAIL. TAKE ANY NECESSARY ACTION.
(TW)
None.
14. DISCUSS
AND ACT ON PROPOSAL TO CHANGE REGULAR MEETING TIME OF COMMISSIONERS COURT.(BK)
Motion was made by Commissioner Huskey. Move that we officially reset our meeting schedule for Tuesdays at 4:00 p.m.
SECOND was made by Commissioner Karrh.
Motion and second withdrawn.
MOTION was made by Commissioner Karrh. Motion that we meet at 3:30 p.m. on Tuesdays.
SECOND was made by Commissioner Parker.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
15. REVIEW
OF CORRESPONDENCE WITH THE COMMISSIONER COURT.
(TW)
Motion was made by Commissioner Gualtiere. Motion to approve the correspondence with the Commissioners Court.
SECOND was made by Commissioner Parker.
AYES: All five. Exhibit 7
NAYS: None.
Motion carried by 5-0 vote.
16. ACCEPT OFFICIAL REPORTS.
(TW)
Motion was made by Commissioner Gualtiere. Motion to approve the acceptance of official reports.
SECOND was made by Commissioner Karrh.
AYES: All five. Exhibit 8
NAYS: None.
Motion carried by 5-0 vote.
17. DISCUSS AND ACT ON RANDALL COUNTY EMPLOYEES= REQUESTS TO ATTEND MEETINGS AND CONFERENCES. (AUDITOR)
Motion was made by Commissioner Karrh. So move.
SECOND was made by Commissioner Parker.
AYES: All five. Exhibit 9
NAYS: None.
Motion carried by 5-0 vote.
18. DISCUSS
AND ACT ON REQUEST TO PAY ONE-HALF OF J.O. PARKER BUILDING UTILITY BILLS DUE TO
USE BY EXTENSION SERVICE. (TW)
Tabled until next week.
19. APPROVAL OF VOUCHERS. (AUDITOR)
Motion was made by Commissioner Karrh. Motion that we approve the following checks.
SECOND was made by Commissioner Parker.
AYES: All five. Exhibit 10
NAYS: None.
Motion carried by 5-0 vote.
20. PUBLIC
COMMENT PERIOD. (TW)
None.
21. AGENDA ITEMS FOR NEXT MEETING. (TW)
Fire District Tax Rate;
next meeting is Tuesday, March 6th at 3:30 p.m.
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Judge
Wood adjourned the Randall County Commissioners Court until 3:30 pm. Tuesday,
March 6th, 2001 in the Randall County Square North Courtroom.
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At the meeting on March 6, 2001, Commissioner
Parker moved to approve the minutes for the meeting held on the 27th
of February 2001 as distributed. Commissioner
Karrh seconded the motion. Five (5) Voted
aye. The said minutes were approved as
distributed and No correction was made in open Court.
Ted Wood, County Judge, Presiding
Officer of Commissioners
Court
Attest:
Sue Wicker Bartolino, County Clerk