STATE OF TEXAS

 

COUNTY OF RANDALL

 

Be it remembered on this the 20th day of March 2001, there came to and was held a Regular Meeting at 3:30 p.m. of the Commissioners= Court in and for Randall County, Texas with the following present and presiding:

 

Theodore Wood,          Presiding County Judge

Robert Karrh                Commissioner Precinct 1         

Gene Parker,                Commissioner Precinct 2         

George Huskey,           Commissioner Precinct 3         

Craig Gualtiere,            Commissioner Precinct 4         

 

Also present at the meeting was Joella McPherson, County Auditor and Sue Wicker Bartolino, County Clerk.

                Robert Karrh, Commissioner Precinct 1, gave the invocation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                         RANDALL COUNTY COMMISSIONERS COURT AGENDA

 

                                                            MARCH 20, 2001

 

                                                          3:30 P. M. MEETING

 

                                        COUNTY SQUARE NORTH COURTROOM

 

                                            400 16TH STREET, CANYON, TEXAS

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Invocation:      ===================================================================== 

1.         Approval of the minutes of the March 13, 2001 commissioners court meetings.  (TW)

 

2.         Discuss and act on proposal to require the 911 office to sign off on all plats prior to final approval of these plats by the commissioners court.  (Sheriff)

                       

3.         Discuss and act on request to approve a plat, Biddle Blessings #1 in Section 19, Block 2, A.B. & M. Survey, Randall County, Texas.  8.28 acres.  (Road Department)

 

4.         Update on road maintenance.  (Road Department)

 

5.         Discuss and award bid #2001-71-4 for sale of motor grader.  (Auditor)

 

6.         Discuss problems with the parking lot at the Youth Center of the High Plains.  Take any necessary action.  (Juvenile Probation)

 

7.         Discuss and act on question of responsibility for payment of utility bills at the J O. Parker Building.  (TW)

 

8.         Closed meeting with Steve Johnson, Information Technologies Manager, to receive information from Mr. Johnson and to ask questions of Mr. Johnson regarding computerized checkbook reconciliation.  (SH)

 

9.         Discuss the issue of Randall County buildings and whether any buildings should be sold and the way in which these buildings should be used.  Take any necessary action.  (CG)

 

10.       Discuss the future of the in-house Building Maintenance Department.  Discussion will include the question of whether the Building Maintenance function will be contracted out and, if so, when.  Take any necessary action.  (CG)

 

11.       Discuss and act on specifications for above-ground tank and fueling system for new jail facility.  Bid #2001-62-3.  (Auditor)

 

12.       Discuss and act on request to transfer $37,000 from Commissioners Court-Contingency to County Judge-Court Appointed Professionals.  (Auditor)

 

13.       Discuss and act on request to transfer $50 from Commissioners Court-Office Supplies to Commissioners Court - Repairs and Maintenance  (Auditor)     

 

14.       Discuss issues of concern related to construction of the new jail.  Take any necessary action.  (TW)   

 

15.       Review of correspondence with the commissioners court.  (TW)

 

16.       Accept official reports.  (TW)

 

17.       Discuss and act on Randall County employees’ requests to attend meetings and conferences.  (Auditor)

 

18.       Approval of vouchers.  (Auditor)

 

19.       Public comment period.  (TW)

 

20.       Agenda items for next meeting.  (TW)

 

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The public is invited and encouraged to speak on any agenda item and will be given an opportunity to do so before any vote is taken.

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This agenda notice is made in accordance with Texas Government Code Annotated, Chapter 551

(Vernon 1994), Texas Open Meetings Act.

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Agenda items may not necessarily be considered in the order listed on the agenda.

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The Randall County Commissioners Court reserves the right to adjourn into executive session at anytime during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (deliberations about Gifts and Donations), 551.074

(Personnel Matters), 551.076 (Deliberations about Security Devices and 551.086 (Economic Development).  See also  Op. Tex. Att=y Gen. No. JC-0057 (1999); Att=y Gen. LO-90-27.

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                                                                                           ________________________                                                                                                                     Ted Wood                                                                                                                                    Randall County Judge

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.         APPROVAL OF THE MINUTES OF THE MARCH 13, 2001 COMMISSIONERS COURT MEETINGS.  (TW)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the March 13, 2001 Commissioners Court minutes.

SECOND was made by Commissioner Parker.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                               

 

2.         DISCUSS AND ACT ON PROPOSAL TO REQUIRE THE 911 OFFICE TO SIGN OFF ON ALL PLATS PRIOR TO FINAL APPROVAL OF THESE PLATS BY THE COMMISSIONERS COURT.  (SHERIFF)

 

Motion was made by Commissioner Gualtiere.  Motion that we add to our platting procedure that the 911 office shall sign off on plats prior to Commissioners Court approval.

SECOND was made by Commissioner Huskey.

AYES: All five.                                                                                                                                     Exhibit 11

NAYS: None.                                                                                                                                        Resolution #2001-23

Motion carried by 5-0 vote.                                                                                                                                                               

                       

3.         DISCUSS AND ACT ON REQUEST TO APPROVE A PLAT, BIDDLE BLESSINGS #1 IN SECTION 19, BLOCK 2, A.B. & M. SURVEY, RANDALL COUNTY, TEXAS.  8.28 ACRES.  (ROAD DEPARTMENT)

 

Motion was made by Commissioner Karrh.  Motion to approve the plat of Biddle Blessings #1, in Section 19, Block 2, AB&M Survey, Randall County TX of 8.28 acres with the additions, variances as so stated.

SECOND was made by Commissioner Parker.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.               

 

Amendment to motion:

MOTION was made by Commissioner Gualtiere.  Motion that with the intent that there is a letter from the developer on the caveat that Mr. Hanson referred to.

SECOND was made by Commissioner Huskey.

AYES:  All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                               

 

4.         UPDATE ON ROAD MAINTENANCE.  (ROAD DEPARTMENT)

 

Update given – no action.                                                                                                                  Exhibit 1                

 

5.         DISCUSS AND AWARD BID #2001-71-4 FOR SALE OF MOTOR GRADER.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to approve bid #2001-71-4 for City of Hereford for $63,900.00.

SECOND was made by Commissioner Karrh.

AYES: All five.                                                                                                                                     Exhibit 2

NAYS: None.                                                                                                                                        Resolution #2001-24

Motion carried by 5-0 vote.                                                                                                                                                               

 

6.         DISCUSS PROBLEMS WITH THE PARKING LOT AT THE YOUTH CENTER OF THE HIGH PLAINS.  TAKE ANY NECESSARY ACTION.  (JUVENILE PROBATION)

 

Motion was made by Judge Wood.  Motion that we do nothing.

Motion died for lack of a second.

 

MOTION was made by Commissioner Huskey.  Motion to ask Commissioner Karrh to go out and take a look at that and se if he agrees that Russell Hanson’s solution might work and maybe he will see something else and lets put this off for a week.

SECOND was made by Commissioner Gualtiere.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                               

 

7.         DISCUSS AND ACT ON QUESTION OF RESPONSIBILITY FOR PAYMENT OF UTILITY BILLS AT THE J O. PARKER BUILDING.  (TW)

 

Motion was made by Commissioner Gualtiere.  Motion that Randall County pay not exceeding $49.00 a month for this budget year, and in the next budget year we will address the utilities.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                                                                     Exhibit 3

NAYS: None.                                                                                                                                        Resolution #2001-25

Motion carried by 5-0 vote.                                                                                                                                                               

 

8.         CLOSED MEETING WITH STEVE JOHNSON, INFORMATION TECHNOLOGIES MANAGER, TO RECEIVE INFORMATION FROM MR. JOHNSON AND TO ASK QUESTIONS OF MR. JOHNSON REGARDING COMPUTERIZED CHECKBOOK RECONCILIATION.  (SH)

 

No comment.                                                                                                                                                                                        

 

9.         DISCUSS THE ISSUE OF RANDALL COUNTY BUILDINGS AND WHETHER ANY BUILDINGS SHOULD BE SOLD AND THE WAY IN WHICH THESE BUILDINGS SHOULD BE USED.  TAKE ANY NECESSARY ACTION.  (CG)

 

Motion was made by Commissioner Huskey.  Motion to remove the Norwest Bank Building from the study.

Motion died for lack of a second.

 

MOTION was made by Commissioner Parker.  Motion that we take the West Building off, use the Annex, the third floor of the Justice Building and this building.

SECOND was made by Commissioner Gualtiere.

AYES: Three.

NAYS: Two.  Wood, Huskey                                                                                                             Resolution #2001-26

Motion carried by 3-2 vote.                                                                                                                                                               

 

10.       DISCUSS THE FUTURE OF THE IN-HOUSE BUILDING MAINTENANCE DEPARTMENT.  DISCUSSION WILL INCLUDE THE QUESTION OF WHETHER THE BUILDING MAINTENANCE FUNCTION WILL BE CONTRACTED OUT AND, IF SO, WHEN.  TAKE ANY NECESSARY ACTION.  (CG)

 

Motion was made by Commissioner Gualtiere.  Motion that we maintain two positions in Building Operations with the restructuring of the job descriptions of two positions – Building Operations Superintendent along with Assistant.  Beginning May 1st.

SECOND was made by Commissioner Huskey.

AYES: Four.         

NAYS: One.  Wood.                                                                                                                            Resolution #2001-27

Motion carried by 4-1 vote.                                                                                                                                                               

 

11.       DISCUSS AND ACT ON SPECIFICATIONS FOR ABOVE-GROUND TANK AND FUELING SYSTEM FOR NEW JAIL FACILITY.  BID #2001-62-3.  (AUDITOR)

 

Motion was made by Commissioner Huskey.  So moved.  (With change requested by the Sheriff)

SECOND was made by Commissioner Gualtiere.

AYES: All five.                                                                                                                                     Exhibit 4

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                               

 

12.       DISCUSS AND ACT ON REQUEST TO TRANSFER $37,000 FROM COMMISSIONERS COURT-CONTINGENCY TO COUNTY JUDGE-COURT APPOINTED PROFESSIONALS.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to transfer out of Commissioners Court Contingency $25,000 to County Judge – Court Appointed Professionals.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                                                                     Exhibit 5

NAYS: None.                                                                                                                                        Resolution #2001-28

Motion carried by 5-0 vote.                                                                                                                                                               

 

13.       DISCUSS AND ACT ON REQUEST TO TRANSFER $50 FROM COMMISSIONERS COURT-OFFICE SUPPLIES TO COMMISSIONERS COURT - REPAIRS AND MAINTENANCE  (AUDITOR)   

 

Motion was made by Commissioner Huskey.  So moved.

SECOND was made by Commissioner Gualtiere.

AYES: All five.                                                                                                                                     Exhibit 6

NAYS: None.                                                                                                                                        Resolution #2001-29

Motion carried by 5-0 vote.                                                                                                                                                               

 

14.       DISCUSS ISSUES OF CONCERN RELATED TO CONSTRUCTION OF THE NEW JAIL. TAKE ANY NECESSARY ACTION.  (TW)   

 

None.                                                                                                                                                                                                    

 

15.       REVIEW OF CORRESPONDENCE WITH THE COMMISSIONERS COURT.  (TW)

 

Motion was made by Commissioner Parker.  Move we accept the correspondence as submitted to the Commissioners Court.

SECOND was made by Commissioner Karrh.

AYES: Four.                                                                                                                                          Exhibit 7

NAYS: None.  Gualtiere not present to vote.

Motion carried by 4-0 vote.                                                                                                                                                               

 

16.       ACCEPT OFFICIAL REPORTS.  (TW)

 

Motion was made by Commissioner Gualtiere.  Motion to accept the Official Reports.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                                                                     Exhibit 8

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                               

 

17.       DISCUSS AND ACT ON RANDALL COUNTY EMPLOYEES’ REQUESTS TO ATTEND MEETINGS AND CONFERENCES.  (AUDITOR)

 

Motion was made by Commissioner Huskey.  Move we approve the travel request since it can not be done here in this State.

SECOND was made by Commissioner Karrh.

AYES: Three.                                                                                                                                        Exhibit 9

NAYS: Two.  Wood, Gualtiere.

Motion carried by 3-2 vote.                                                                                                                                                               

 

18.       APPROVAL OF VOUCHERS.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to pay the following bills.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                                                                     Exhibit 10

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                               

 

19.       PUBLIC COMMENT PERIOD.  (TW)

 

Commissioner Parker – Financial Disclosure Statement.                                                                                                              

 

20.       AGENDA ITEMS FOR NEXT MEETING.  (TW)

 

AG opinion on Financial Disclosure Statements;  tomorrow is the Special Meeting;  Next meeting one week from today March 27th at 3:30 p.m.                                                                                                                                                               

 

 

 

 

 

 

 

 

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Judge Wood adjourned the Randall County Commissioners Court until 6:00 pm. Wednesday, March 21st , 2001 in the Randall County Square North Courtroom.

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At the meeting on March 27, 2001, Commissioner Gualtiere   moved to approve the minutes for the meeting held on the 20th of March 2001 as distributed.  Commissioner Huskey  seconded the motion.   Five (5)  Voted aye.  The said minutes were approved as distributed and  No  correction was made in open Court.

                                                                                                                                                           Ted Wood, County Judge, Presiding Officer of                                                                                     Commissioners Court

 

Attest:                                                                                                                                 

Sue Wicker Bartolino, County Clerk