STATE OF TEXAS

 

COUNTY OF RANDALL

 

Be it remembered on this the 27th day of March 2001, there came to and was held a Regular Meeting at 3:30 p.m. of the Commissioners= Court in and for Randall County, Texas with the following present and presiding:

 

Theodore Wood,            Presiding County Judge

Robert Karrh Commissioner Precinct 1

Gene Parker,                   Commissioner Precinct 2         

George Huskey,            Commissioner Precinct 3         

Craig Gualtiere,            Commissioner Precinct 4         

 

Also present at the meeting was Joella McPherson, County Auditor and Sue Wicker Bartolino, County Clerk.

                Joella McPherson, County Auditor, gave the invocation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                      RANDALL COUNTY COMMISSIONERS COURT AGENDA

 

                                                            MARCH 27, 2001

 

                                                          3:30 P. M. MEETING

 

                                        COUNTY SQUARE NORTH COURTROOM

 

                                            400 16TH STREET, CANYON, TEXAS

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Invocation:       ===================================================================== 

1.            Approval of the minutes of the March 20, and March 21, 2001 commissioners court meetings.  (TW)

 

2.         Discuss and act on proposal to ask the county auditor or criminal district attorney to request an attorney general’s opinion on issues concerning financial disclosure by members of the county commissioners’ court as required by Chapter 159 of the Texas Local Government Code. (CG)

                       

3.         Discuss problems with the parking lot at the Youth Center of the High Plains.  Take any necessary action.  (Juvenile Probation)

 

4.         Discuss and act on request to approve various budgetary transfers to reflect decisions previously made by the commissioners court in response to the successful rollback election.  (These actions are in the nature of bookkeeping.)  (Auditor)

 

5.         Discuss the proper disposition of certain property of a deceased Randall County resident currently held by the Sheriff’s Department.  Take any necessary action.  (Sheriff)

 

6.         Discuss problems related to the construction of the Youth Center Halfway House.  A closed meeting will be held with attorney Kirk Crutcher pursuant to Tex. Gov. Code Ann. Section 551.071 permitting a governmental body to conduct a private consultation with its attorney to seek the advice of its attorney about contemplated litigation..  Take any necessary action.  (TW)   

 

7.            Determine additional salary grievance committee member for 2001.  (TW)

 

8.         Discuss specifications for depository bid contract.

 

9.         Discuss and award bid #2001-62-1 for food and non-food items for the jail.

 

10.       Discuss and award bid #2001-50-1 for food and non-food items for the Youth Center of the High Plains.

 

11.       Discuss issues of concern related to construction of the new jail.  Take any necessary action.  (TW)   

 

12.       Review of correspondence with the commissioners court.  (TW)

 

13.       Accept official reports.  (TW)

 

14.       Discuss and act on Randall County employees’ requests to attend meetings and conferences.  (Auditor)

 

15.            Approval of vouchers.  (Auditor)

 

16.       Public comment period.  (TW)

 

17.       Agenda items for next meeting.  (TW)

 

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The public is invited and encouraged to speak on any agenda item and will be given an opportunity to do so before any vote is taken.

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This agenda notice is made in accordance with Texas Government Code Annotated, Chapter 551

(Vernon 1994), Texas Open Meetings Act.

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Agenda items may not necessarily be considered in the order listed on the agenda.

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The Randall County Commissioners Court reserves the right to adjourn into executive session at anytime during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (deliberations about Gifts and Donations), 551.074

(Personnel Matters), 551.076 (Deliberations about Security Devices and 551.086 (Economic Development).  See also  Op. Tex. Att=y Gen. No. JC-0057 (1999); Att=y Gen. LO-90-27.

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                                                                                           ________________________                                                                                                                     Ted Wood                                                                                                                                    Randall County Judge

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                    RANDALL COUNTY COMMISSIONERS COURT

 

                                                   SUPPLEMENTAL AGENDA ITEM

 

                                                                     MARCH 27, 2001

 

                                                                   3:30  P.M. MEETING

 

                                             COUNTY SQUARE NORTH COURTROOM

 

                                                  400 16TH STREET, CANYON, TEXAS

 

1.                  Deliberate the employment of individual building maintenance department       employees.  This deliberation may involve a closed meeting pursuant to Section 551.074 of the Texas Government Code.  Take any necessary action.  (CG)

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                            ---------------------------------

                                                                                                           Ted Wood

                                                                                                  Randall County Judge

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.            APPROVAL OF THE MINUTES OF THE MARCH 20, AND MARCH 21, 2001 COMMISSIONERS COURT MEETINGS.  (TW)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the March 20th and 21st of 2001, Commissioners Court meeting.

SECOND was made by Commissioner Huskey.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

2.            DISCUSS AND ACT ON PROPOSAL TO ASK THE COUNTY AUDITOR OR CRIMINAL DISTRICT ATTORNEY TO REQUEST AN ATTORNEY GENERAL’S OPINION ON ISSUES CONCERNING FINANCIAL DISCLOSURE BY MEMBERS OF THE COUNTY COMMISSIONERS’ COURT AS REQUIRED BY CHAPTER 159 OF THE TEXAS LOCAL GOVERNMENT CODE. (CG)

 

Motion was made by Commissioner Gualtiere.  Motion to make a request of the County Auditor to ask for an Attorney Generals Opinion on the issue concerning Financial Disclosure by members of the County Commissioners Court as required by Chapter 159 of the Texas Local Government Code.  (When are we required to start filing?)

SECOND was made by Commissioner Parker.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                                        

3.            DISCUSS PROBLEMS WITH THE PARKING LOT AT THE YOUTH CENTER OF THE HIGH PLAINS.  TAKE ANY NECESSARY ACTION.  (JUVENILE PROBATION)

 

Commissioner Karrh suggested putting a drainage grate in with a sump and run the water to the lawn.                      

 

4.            DISCUSS AND ACT ON REQUEST TO APPROVE VARIOUS BUDGETARY TRANSFERS TO REFLECT DECISIONS PREVIOUSLY MADE BY THE COMMISSIONERS COURT IN RESPONSE TO THE SUCCESSFUL ROLLBACK ELECTION.  (THESE ACTIONS ARE IN THE NATURE OF BOOKKEEPING.)  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to approve line item transfer of $100,000 for Court House Security to general fund.

SECOND was made by Commissioner Huskey.

AYES: All five.                                                                                                                                     Exhibit 1

NAYS: None.                                                                                                                                        Resolution #2001-30

Motion carried by 5-0 vote.                                                                                                                                                

 

Motion was made by Commissioner Huskey.  Move Resolution 2001-31 from Records Management to accept the changes moved by the Auditor’s office.

SECOND was made by Commissioner Gualtiere.

AYES: All five.                                                                                                                                     Exhibit 2

NAYS: None.                                                                                                                                        Resolution #2001-31

Motion carried by 5-0 vote.

 

Motion was made by Commissioner Huskey.  Move Resolution 2001-32, the acceptance of the Harrington donation on behalf of the Canyon Library and Animal Control for $63,136, be approved.

SECOND was made by Commissioner Gualtiere.

AYES: All five.                                                                                                                                     Exhibit 3

NAYS: None.                                                                                                                                        Resolution #2001-32

Motion carried by 5-0 vote.

 

Motion was made by Commissioner Huskey.  Move we accept the Resolution 2001-33 which is a net reduction in expenditures in the general fund of $1,730,862, be approved as submitted by the Auditor’s office.

SECOND was made by Commissioner Gualtiere.

AYES: All five.                                                                                                                                     Exhibit 4

NAYS: None.                                                                                                                                        Resolution #2001-33

Motion carried by 5-0 vote.                                                                                                                                                

 

5.            DISCUSS THE PROPER DISPOSITION OF CERTAIN PROPERTY OF A DECEASED RANDALL COUNTY RESIDENT CURRENTLY HELD BY THE SHERIFF’S DEPARTMENT.  TAKE ANY NECESSARY ACTION.  (SHERIFF)

 

Tabled.                                                                                                                                                                                                  

 

6.            DISCUSS PROBLEMS RELATED TO THE CONSTRUCTION OF THE YOUTH CENTER HALFWAY HOUSE.  A CLOSED MEETING WILL BE HELD WITH ATTORNEY KIRK CRUTCHER PURSUANT TO TEX. GOV. CODE ANN. SECTION 551.071 PERMITTING A GOVERNMENTAL BODY TO CONDUCT A PRIVATE CONSULTATION WITH ITS ATTORNEY TO SEEK THE ADVICE OF ITS ATTORNEY ABOUT CONTEMPLATED LITIGATION..  TAKE ANY NECESSARY ACTION.  (TW)

 

No public comment.                                                                                                                                                                              

 

7.            DETERMINE ADDITIONAL SALARY GRIEVANCE COMMITTEE MEMBER FOR 2001.  (TW)

 

Patti Lou Dawkins of Canyon.                                                                                                                                                

 

8.            DISCUSS SPECIFICATIONS FOR DEPOSITORY BID CONTRACT.

 

Motion was made by Commissioner Huskey.  Move we approve the bid specifications as submitted, with the typo change.

SECOND was made by Commissioner Karrh.

AYES: All five.                                                                                                                                     Exhibit 5

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

9.            DISCUSS AND AWARD BID #2001-62-1 FOR FOOD AND NON-FOOD ITEMS FOR THE JAIL.

 

Motion was made by Commissioner Gualtiere.  Motion to approve bid #2001-62-1 for Ben E. Keith for a market basket value of $868.86 with bid amount 9.75%.

SECOND was made by Commissioner Huskey.

AYES: All five.                                                                                                                                     Exhibit 6

NAYS: None.                                                                                                                                        Resolution #2001-34

Motion carried by 5-0 vote.                                                                                                                                                

 

10.            DISCUSS AND AWARD BID #2001-50-1 FOR FOOD AND NON-FOOD ITEMS FOR THE YOUTH CENTER OF THE HIGH PLAINS.

 

Motion was made by Commissioner Gualtiere.  Motion to approve bid #2001-50-1 for Ben E. Keith Foods for market basket value of $1,025.14, bid amount 9.75%.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                                                                     Exhibit 7

NAYS: None.                                                                                                                                        Resolution #2001-35

Motion carried by 5-0 vote.                                                                                                                                                

 

11.            DISCUSS ISSUES OF CONCERN RELATED TO CONSTRUCTION OF THE NEW JAIL. TAKE ANY NECESSARY ACTION.  (TW)   

 

None.                                                                                                                                                                                                    

 

12.            REVIEW OF CORRESPONDENCE WITH THE COMMISSIONERS COURT.  (TW)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the correspondence with Commissioners Court.

SECOND was made by Commissioner Karrh.

AYES: All five.                                                                                                                                     Exhibit 8

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

13.            ACCEPT OFFICIAL REPORTS.  (TW)

 

Motion was made by Commissioner Parker.  Move the official reports be accepted.

SECOND was made by Commissioner Gualtiere.

AYES: All five.                                                                                                                                     Exhibit 9

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

14.            DISCUSS AND ACT ON RANDALL COUNTY EMPLOYEES’ REQUESTS TO ATTEND MEETINGS AND CONFERENCES.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the Randall County Employees request to attend meetings and conferences.

SECOND was made by Commissioner Karrh.

AYES: All five.                                                                                                                                     Exhibit 10

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

15.            APPROVAL OF VOUCHERS.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to have the following bills paid.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                                                                     Exhibit 11

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

16.            PUBLIC COMMENT PERIOD.  (TW)

 

Kate Donnell Gamble; Denise Donnell Anderson -  commented on their desire to rename a portion of Dowell Road back to Donnell Road.                                                                                                                                                                                     

 

17.            AGENDA ITEMS FOR NEXT MEETING.  (TW)

 

Telephone System; Next meeting April 3rd at 3:30 pm                                                                                                                             

 

 

                                                   SUPPLEMENTAL AGENDA ITEM

 

  1. DELIBERATE THE EMPLOYMENT OF INDIVIDUAL BUILDING MAINTENANCE DEPARTMENT EMPLOYEES.  THIS DELIBERATION MAY INVOLVE A CLOSED MEETING PURSUANT TO SECTION 551.074 OF THE TEXAS GOVERNMENT CODE. TAKE ANY NECESSARY ACTION.  (CG)

 

No action taken.                                                                                                                                                                                  

 

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Judge Wood adjourned the Randall County Commissioners Court until 3:30 p.m. Tuesday, April 3rd, 2001 in the Randall County Square North Courtroom.

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At the meeting on April 3, 2001, Commissioner Karrh   moved to approve the minutes for the meeting held on the 27th of March 2001 as distributed.  Commissioner Parker  seconded the motion.   Five (5)  Voted aye.  The said minutes were approved as distributed and  No  correction was made in open Court.

 

                                                           

Ted Wood, County Judge, Presiding Officer of Commissioners Court

 

Attest:                                                                                                                                 

Sue Wicker Bartolino, County Clerk