STATE OF TEXAS

 

COUNTY OF RANDALL

 

Be it remembered on this the 8th day of May 2001, there came to and was held a Regular Meeting at 3:30 p.m. of the Commissioners= Court in and for Randall County, Texas with the following present and presiding:

 

Theodore Wood,            Presiding County Judge

Robert Karrh Commissioner Precinct 1

Gene Parker,                   Commissioner Precinct 2         

George Huskey,            Commissioner Precinct 3         

Craig Gualtiere,            Commissioner Precinct 4         

 

Also present at the meeting was Joella McPherson, County Auditor and Sue Wicker Bartolino, County Clerk.

                Reverend Jim Shelburne, Sr., Washington Avenue Christian Chruch, gave the invocation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                         RANDALL COUNTY COMMISSIONERS COURT AGENDA

 

                                                                MAY 8, 2001

 

                                                          3:30 P. M. MEETING

 

                                        COUNTY SQUARE NORTH COURTROOM

 

                                            400 16TH STREET, CANYON, TEXAS

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Invocation:   Reverend Jim Shelburne, Sr., Washington Avenue Christian Church,                                             Amarillo, Texas         =====================================================================

 

1.            Approval of the minutes of the May 1, 2001 commissioners court meeting.  (TW)

 

2.         Discuss and act on proposal to approve the establishment of ten volunteer correctional officer positions for the Randall County Jail.  (Sheriff’s Office)

 

3.         Discuss and act on proposal to approve the establishment of ten volunteer correctional officer positions for the Randall County Emergency Services Unit. (Sheriff’s Office)

 

4.         Set reasonable salary for former Constable Neal Cearley for past years as ordered by the District Court. (TW)

 

5.         Discuss details of obtaining a time-keeping system for Randall County.  Take any necessary action.  (SH)

 

6.         Discuss performance contracting options.  Take any desired action in regard to choosing a particular option.  (TW)

 

7.            Deliberation of the duties of Building Maintenance Department employees.  A closed meeting will be held pursuant to Section 551.074 of the Texas Government Code which permits a governmental body to deliberate the duties of an employee in a closed meeting.  (CG)

 

8.         Discuss and act on the allocation of refunds.  This item may include a line-item or a budget amendment. (GP)

 

9.         Discuss and award depository contract Bid #2001-15-1. (Auditor)

 

10.       Discuss and award correctional furniture Bid #2001-62-5. (Auditor)

 

11.       Discuss and approve Optus telephone sales contract.  (Auditor)

 

12.       Discuss specifications for furniture bid for Randall County fail facility. (Auditor)

 

13.       Discuss and act on request to transfer $1500 from Commissioners Court-Contingency to  Information Technology – Dues & Meetings for training classes in Arkansas for telephone system administration .  (Auditor)

 

14.       Discuss and act on request to transfer $10,780 from Commissioners Court-Contingency to Tax Assessor /Collector –Reimbursed Mileage ($74.00); Tax Assessor/Collector-Office Supplies ($10,630.00); Tax Assessor/Collector-Telephone ($76.00).  (Auditor)

 

15.       Discuss issues of concern related to construction of the new jail.  Take any necessary       action.  (TW)   

 

16.       Review of correspondence with the commissioners court.  (TW)

 

17.       Accept official reports.  (TW)

 

18.       Discuss and act on Randall County employees’ requests to attend meetings and conferences.  (Auditor)

 

19.            Approval of vouchers.  (Auditor)

 

20.       Public comment period.  (TW)

 

21.       Agenda items for next meeting.  (TW)

 

22.            Discussion of redistricting with the Randall County Redistricting Advisory Committee.   Take any desired action.  This discussion will begin at 5:30 p.m.  (TW)

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The public is invited and encouraged to speak on any agenda item and will be given an opportunity to do so before any vote is taken.

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This agenda notice is made in accordance with Texas Government Code Annotated, Chapter 551

(Vernon 1994), Texas Open Meetings Act.

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Agenda items may not necessarily be considered in the order listed on the agenda.

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The Randall County Commissioners Court reserves the right to adjourn into executive session at anytime during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (deliberations about Gifts and Donations), 551.074

(Personnel Matters), 551.076 (Deliberations about Security Devices and 551.086 (Economic Development).  See also  Op. Tex. Att=y Gen. No. JC-0057 (1999); Att=y Gen. LO-90-27.

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                                                                                           ________________________                                                                                                                     Ted Wood                                                                                                                                    Randall County Judge

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.            APPROVAL OF THE MINUTES OF THE MAY 1, 2001 COMMISSIONERS COURT MEETING.  (TW)

 

Motion was made by Commissioner Huskey.  So moved.

SECOND was made by Commissioner Karrh.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

2.            DISCUSS AND ACT ON PROPOSAL TO APPROVE THE ESTABLISHMENT OF TEN VOLUNTEER CORRECTIONAL OFFICER POSITIONS FOR THE RANDALL COUNTY JAIL.  (SHERIFF’S OFFICE)

 

Motion was made by Commissioner Huskey.  Move that we approve the request of #2 to add Volunteer Correctional Officer positions for the Sheriff’s Office.

SECOND was made by Commissioner Gualtiere.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

3.            DISCUSS AND ACT ON PROPOSAL TO APPROVE THE ESTABLISHMENT OF TEN VOLUNTEER CORRECTIONAL OFFICER POSITIONS FOR THE RANDALL COUNTY EMERGENCY SERVICES UNIT. (SHERIFF’S OFFICE)

 

Motion was made by Commissioner Parker.  Motion that we approve the establishment of Volunteer Randall County Emergency Service Unit.

SECOND was made by Commissioner Karrh.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

4.         SET REASONABLE SALARY FOR FORMER CONSTABLE NEAL CEARLEY FOR PAST YEARS AS ORDERED BY THE DISTRICT COURT. (TW)

 

Motion was made by Commissioner Gualtiere.  Motion to set the salary for Neal Cearley for the years previous, 1996, 97, 98, at the same salary we set for 1999-2000, for $24, 242.40.

SECOND was made by Judge Wood.

AYES: All five.

NAYS: None.                                                                                                                                        Resolution #2001-48

Motion carried by 5-0 vote.                                                                                                                                                

 

5.            DISCUSS DETAILS OF OBTAINING A TIME-KEEPING SYSTEM FOR RANDALL COUNTY.  TAKE ANY NECESSARY ACTION.  (SH)

 

Motion was made by Commissioner Huskey.  Motion that we ask the Auditor and the Treasurer and the Elected Officials to review, look at time keeping systems and bring us back a (bid spec.) recommendation.

SECOND was made by Commissioner Gualtiere.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

6.            DISCUSS PERFORMANCE CONTRACTING OPTIONS.  TAKE ANY DESIRED ACTION IN REGARD TO CHOOSING A PARTICULAR OPTION.  (TW)

 

Motion was made by Commissioner Karrh.  Motion that we accept the 3rd option.

SECOND was made by Commissioner Parker.

Motion and second withdrawn.

 

Item tabled.                                                                                                                                                                                          

 

7.            DELIBERATION OF THE DUTIES OF BUILDING MAINTENANCE DEPARTMENT EMPLOYEES.  A CLOSED MEETING WILL BE HELD PURSUANT TO SECTION 551.074 OF THE TEXAS GOVERNMENT CODE WHICH PERMITS A GOVERNMENTAL BODY TO DELIBERATE THE DUTIES OF AN EMPLOYEE IN A CLOSED MEETING.  (CG)

 

No comment.                                                                                                                                                                                        

 

8.            DISCUSS AND ACT ON THE ALLOCATION OF REFUNDS.  THIS ITEM MAY INCLUDE A LINE-ITEM OR A BUDGET AMENDMENT. (GP)

 

Motion was made by Commissioner Huskey.  Motion with changes to proposal to approve.

SECOND was made by Commissioner Parker.

AYES: All five.

NAYS: None.                                                                                                                                        Resolution #2001-49

Motion carried by 5-0 vote.                                                                                                                                                

 

9.            DISCUSS AND AWARD DEPOSITORY CONTRACT BID #2001-15-1. (AUDITOR)

 

Motion was made by Commissioner Karrh.  Motion that we accept the Amarillo National bid with a total net earnings on checking is $27,946.84.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                                                                     Exhibit 1

NAYS: None.                                                                                                                                        Resolution #2001-50

Motion carried by 5-0 vote.                                                                                                                                                

 

10.            DISCUSS AND AWARD CORRECTIONAL FURNITURE BID #2001-62-5. (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to award bid #2001-62-5 for low bid of $44,512.00 to NORIX Group, Inc.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                                                                     Exhibit 2

NAYS: None.                                                                                                                                        Resolution #2001-51

Motion carried by 5-0 vote.                                                                                                                                                

 

11.            DISCUSS AND APPROVE OPTUS TELEPHONE SALES CONTRACT.  (AUDITOR)

 

Motion was made by Commissioner Huskey.  Motion that we accept the sales agreement and move forward on this.

SECOND was made by Commissioner Karrh.

AYES: All five.                                                                                                                                     Exhibit 3

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

12.            DISCUSS SPECIFICATIONS FOR FURNITURE BID FOR RANDALL COUNTY FAIL FACILITY. (AUDITOR)

 

Motion was made by Commissioner Huskey.  Move that we approve the bid specs as presented.

SECOND was made by Commissioner Gualtiere.

AYES: All five.                                                                                                                                     Exhibit 4

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

13.            DISCUSS AND ACT ON REQUEST TO TRANSFER $1500 FROM COMMISSIONERS COURT-CONTINGENCY TO  INFORMATION TECHNOLOGY – DUES & MEETINGS FOR TRAINING CLASSES IN ARKANSAS FOR TELEPHONE SYSTEM ADMINISTRATION .  (AUDITOR)

 

Motion was made by Commissioner Karrh.  So moved.

SECOND was made by Commissioner Gualtiere.

AYES: All five.                                                                                                                                     Exhibit 5

NAYS: None.                                                                                                                                        Resolution #2001-52

Motion carried by 5-0 vote.                                                                                                                                                

 

14.            DISCUSS AND ACT ON REQUEST TO TRANSFER $10,780 FROM COMMISSIONERS COURT-CONTINGENCY TO TAX ASSESSOR /COLLECTOR –REIMBURSED MILEAGE ($74.00); TAX ASSESSOR/COLLECTOR-OFFICE SUPPLIES ($10,630.00); TAX ASSESSOR/COLLECTOR-TELEPHONE ($76.00).  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  So moved.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                                                                     Exhibit 6

NAYS: None.                                                                                                                                        Resolution #2001-53

Motion carried by 5-0 vote.                                                                                                                                                

 

15.            DISCUSS ISSUES OF CONCERN RELATED TO CONSTRUCTION OF THE NEW JAIL.  TAKE ANY NECESSARY ACTION.  (TW)   

 

None.                                                                                                                                                                                                    

 

16.            REVIEW OF CORRESPONDENCE WITH THE COMMISSIONERS COURT.  (TW)

 

Motion was made by Commissioner Parker.  Move we accept the correspondence as presented to the court.

SECOND was made by Commissioner Huskey.

AYES: All five.                                                                                                                                     Exhibit 7

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

17.            ACCEPT OFFICIAL REPORTS.  (TW)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the Official Reports.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                                                                     Exhibit 8

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

18.            DISCUSS AND ACT ON RANDALL COUNTY EMPLOYEES’ REQUESTS TO ATTEND MEETINGS AND CONFERENCES.  (AUDITOR)

 

Motion was made by Commissioner Karrh.  Move that we accept the employee’s request as so mentioned to attend the meetings and conferences.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                                                                     Exhibit 9

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

19.            APPROVAL OF VOUCHERS.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the following bills be paid.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                                                                     Exhibit 10

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

20.            PUBLIC COMMENT PERIOD.  (TW)

 

None.                                                                                                                                                                                                    

 

21.            AGENDA ITEMS FOR NEXT MEETING.  (TW)

 

Next meeting May 15th, at 3:30 pm.                                                                                                                                                         

 

22.            DISCUSSION OF REDISTRICTING WITH THE RANDALL COUNTY REDISTRICTING ADVISORY COMMITTEE. TAKE ANY DESIRED ACTION.  THIS DISCUSSION WILL BEGIN AT 5:30 P.M.  (TW)

 

Motion was made by Judge Wood.  Motion to go forward on this plan with the added caveat that that line be straightened out. (line on south side of precinct 30)

SECOND was made by Commissioner Huskey.

AYES: All five.                                                                                                                                     Exhibit 11

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                

 

 

 

 

 

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Judge Wood adjourned the Randall County Commissioners Court until 3:30 p.m. Tuesday, May 15th, 2001 in the Randall County Square North Courtroom.

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At the meeting on May 15, 2001, Commissioner Parker   moved to approve the minutes for the meeting held on the 8th of May 2001 as distributed.  Commissioner Karrh  seconded the motion.   Three (3)  Voted aye.  The said minutes were approved as distributed and  No  correction was made in open Court.

 

                                                           

Ted Wood, County Judge, Presiding Officer of Commissioners Court

 

Attest:                                                                                                                                 

Sue Wicker Bartolino, County Clerk