STATE OF TEXAS



COUNTY OF RANDALL



Be it remembered on this the 9th day of May, 2000, there came to and was held a Regular Meeting at 9:00 a.m. of the Commissioners' Court in and for Randall County, Texas with the following present and presiding:



Theodore Wood, Presiding County Judge

Robert Karrh Commissioner Precinct 1

Gene Parker, Commissioner Precinct 2

George Huskey, Commissioner Precinct 3

Craig Gualtiere, Commissioner Precinct 4



Also present at the meeting was Joella McPherson, County Auditor and Sue Wicker Bartolino, County Clerk.

Pat Brown, Associate Pastor, Victory Church, gave the invocation.











































RANDALL COUNTY COMMISSIONERS COURT AGENDA

MAY 9, 2000



9:00 A.M. MEETING



COUNTY SQUARE NORTH COURTROOM



400 16TH STREET, CANYON, TEXAS

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Invocation: Pat Brown, Associate Pastor, Victory Church, Amarillo, Texas

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1. Approval of the minutes of the May 2, 2000 commissioners court meeting. (TW)



2. Discuss and act on request to approve letter of agreement for emergency services with Wayside Emergency Team. (TW)



3. Discuss and act on proposal to accept audit report prepared by Doshier, Pickens and Francis regarding Randall County's year-end report for the 1998-99 fiscal year. (Auditor).

4. Receive report concerning meetings with The Software Group. Take any necessary action (SH)

5. Discuss and act on proposal to receive used ambulance from the Pantex Fire Department. (TW)



6. Discuss issues of concern related to construction of the new jail. Take any necessary action. (Sheriff)



7. Discuss and act on request to approve transfer of $11,686 from Capital Expenditures - Road and Bridge to Road and Bridge - Office Supplies ($500) and Road and Bridge - Vehicle Operations ($11,186). (Road and Bridge)



8. Discuss and act on request to approve bid specifications for natural gas service to the new jail. (TW)



9. General review of pending and threatened civil litigation involving Randall County (to include a closed meeting pursuant to Texas Government Code Annotated Section 551.071 (Vernon 1994) allowing a governmental body to conduct a private consultation with its attorney concerning pending or contemplated litigation). Take any necessary action. (TW)

10. Discuss and act on request to approve resolution in support of Port-to-Plains Trade Corridor. (CG)

11. Approval of vouchers. (TW)



12. Update on Road maintenance. (TW)

13. Review of correspondence with the commissioners court. (TW)



14. Accept official reports. (TW)



15. Discuss and act on Randall County employees' requests to attend meetings and conferences.



16. Employment matters. (Treasurer)



17. Public comment period. (TW)



18. Agenda items for next meeting. (TW)





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The public is invited and encouraged to speak on any agenda item and will be given an opportunity to do so before any vote is taken.

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This agenda notice is made in accordance with Texas Government Code Annotated, Chapter 551 (Vernon 1994), Texas Open Meetings Act.

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Agenda items may not necessarily be considered in the order listed on the agenda.

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"The Randall County Commissioners Court reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073, (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development)."

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Ted Wood

Randall County Judge





















































































1. APPROVAL OF THE MINUTES OF THE MAY 2, 2000 COMMISSIONERS COURT MEETING. (TW)

MOTION was made by Commissioner Gualtiere. Motion to approve the minutes of the May 2, 2000 Commissioners Court Meeting

SECOND was made by Commissioner Huskey.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.



2. DISCUSS AND ACT ON REQUEST TO APPROVE LETTER OF AGREEMENT FOR EMERGENCY SERVICES WITH WAYSIDE EMERGENCY TEAM. (TW)

MOTION was made by Commissioner Parker. Motion to approve letter of agreement for emergency services with Wayside Emergency Team.

SECOND was made by Commissioner Huskey.

AYES: All five. Resolution #2000-55

NAYS: None. Exhibit 1

Motion carried by 5-0 vote.



3. DISCUSS AND ACT ON PROPOSAL TO ACCEPT AUDIT REPORT PREPARED BY DOSHIER, PICKENS AND FRANCIS REGARDING RANDALL COUNTY'S YEAR-END REPORT FOR THE 1998-99 FISCAL YEAR. (AUDITOR).

MOTION was made by Commissioner Parker. Motion we accept this Comprehensive Annual Financial Report for the year ending September 30, 1999.

SECOND was made by Judge Wood.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.

4. RECEIVE REPORT CONCERNING MEETINGS WITH THE SOFTWARE GROUP. TAKE ANY NECESSARY ACTION (SH)

No action.

5. DISCUSS AND ACT ON PROPOSAL TO RECEIVE USED AMBULANCE FROM THE PANTEX FIRE DEPARTMENT. (TW)

MOTION was made by Commissioner Parker. Motion to table.

SECOND was made by Judge Wood.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.



6. DISCUSS ISSUES OF CONCERN RELATED TO CONSTRUCTION OF THE NEW JAIL. TAKE ANY NECESSARY ACTION. (SHERIFF)

MOTION was made by Commissioner Karrh. Move to have Auditor contact Architect about the fueling station at the new jail.

SECOND was made by Commissioner Parker.

AYES: Four.

NAYS: One. Gualtiere stepped out, no vote.

Motion carried by 4-0 vote.



7. DISCUSS AND ACT ON REQUEST TO APPROVE TRANSFER OF $11,686 FROM CAPITAL EXPENDITURES - ROAD AND BRIDGE TO ROAD AND BRIDGE - OFFICE SUPPLIES ($500) AND ROAD AND BRIDGE - VEHICLE OPERATIONS ($11,186). (ROAD AND BRIDGE)

MOTION was made by Commissioner Huskey. Move that we approve the transfer.

SECOND was made by Commissioner Parker.

AYES: All five. Resolution #2000-56

NAYS: None. Exhibit 2

Motion carried by 5-0 vote.



8. DISCUSS AND ACT ON REQUEST TO APPROVE BID SPECIFICATIONS FOR NATURAL GAS SERVICE TO THE NEW JAIL. (TW)

Tabled.

9. GENERAL REVIEW OF PENDING AND THREATENED CIVIL LITIGATION INVOLVING RANDALL COUNTY (TO INCLUDE A CLOSED MEETING PURSUANT TO TEXAS GOVERNMENT CODE ANNOTATED SECTION 551.071 (VERNON 1994) ALLOWING A GOVERNMENTAL BODY TO CONDUCT A PRIVATE CONSULTATION WITH ITS ATTORNEY CONCERNING PENDING OR CONTEMPLATED LITIGATION). TAKE ANY NECESSARY ACTION. (TW)

No action.

10. DISCUSS AND ACT ON REQUEST TO APPROVE RESOLUTION IN SUPPORT OF PORT-TO-PLAINS TRADE CORRIDOR. (CG)

MOTION was made by Commissioner Parker. Motion to send a letter in support of Port-to-Plains Trade Corridor.

WITHDRAWN



MOTION was made by Gualtiere. Motion to ask Judge Wood to draft another letter in which every member of Commissioners Court will sign, that will be sent to Senator Phil Gramm and Senator Kay Bailey Hutchinson and also a Resolution that will be attached to that letter stating the importance of this project, be sent also to US Congressman Mac Thornberry and US Congressman Larry Combest.

SECOND was made by Judge Wood.

AYES: All five. Resolution #2000-57

NAYS: None. Exhibit 3

Motion carried by 5-0 vote.

11. APPROVAL OF VOUCHERS. (TW)

MOTION was made by Commissioner Gualtiere. Move the following checks be approved.

SECOND was made by Judge Wood.

AYES: All five.

NAYS: None. Exhibit 4

Motion carried by 5-0 vote.



12. UPDATE ON ROAD MAINTENANCE. (TW)

SEAL COATING TIMBERCREEK

MOTION was made by Commissioner Huskey. Motion that we ask Judge Wood to request a legal opinion on whether or not it is legal for us to do this particular project.

SECOND was made by Commissioner Parker.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.

13. REVIEW OF CORRESPONDENCE WITH THE COMMISSIONERS COURT. (TW)

MOTION was made by Commissioner Gualtiere. Motion to approve the correspondence with Commissioners Court.

SECOND was made by Commissioner Parker.

AYES: All five.

NAYS: None. Exhibit 5

Motion carried by 5-0 vote.



14. ACCEPT OFFICIAL REPORTS. (TW)

MOTION was made by Commissioner Parker. Motion we accept the Official Reports.

SECOND was made by Commissioner Huskey.

AYES: All five.

NAYS: None. Exhibit 6

Motion carried by 5-0 vote.



15. DISCUSS AND ACT ON RANDALL COUNTY EMPLOYEES' REQUESTS TO ATTEND MEETINGS AND CONFERENCES.

MOTION was made by Commissioner Gualtiere. Motion to approve Randall County employees request to attend meetings and conferences.

SECOND was made by Commissioner Karrh.

AYES: All five.

NAYS: None. Exhibit 7

Motion carried by 5-0 vote.



16. EMPLOYMENT MATTERS. (TREASURER)

MOTION was made by Commissioner Parker. Motion to approve employment matters.

SECOND was made by Commissioner Huskey.

AYES: All five.

NAYS: None. Exhibit 8

Motion carried by 5-0 vote.



17. PUBLIC COMMENT PERIOD. (TW)

Skip Huskey-Budget Comparison Report; John Diggs-J.P. Budget.

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18. AGENDA ITEMS FOR NEXT MEETING. (TW)

Timbercreek Seal Coating; Resolution for Ports-to-Plains; Talk with Scott Johnson-Ambulance donation; Natural Gas bid specs; Next meeting May 16th at 9:00.

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Judge Wood adjourned the Randall County Commissioners' Court until 9:00 a.m. Tuesday, May 16, 2000 in the Randall County Square North Courtroom.

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At the meeting on May 16, 2000, Commissioner moved to approve the minutes for the meeting held on the 9th of May 2000 as distributed. Commissioner seconded the motion. Five (5) Voted aye. The said minutes were approved as distributed and No corrections were made in open Court.





Ted Wood, County Judge, Presiding Officer of Commissioners' Court



Attest:

Sue Wicker Bartolino, County Clerk