STATE OF TEXAS

COUNTY OF RANDALL

Be it remembered on this the 23rd day of May 2000, there came to and was held a Regular Meeting at 9:00 a.m. of the Commissioners' Court in and for Randall County, Texas with the following present and presiding:

Theodore Wood, Presiding County Judge

Robert Karrh Commissioner Precinct 1

Gene Parker, Commissioner Precinct 2

George Huskey, Commissioner Precinct 3

Craig Gualtiere, Commissioner Precinct 4

Also present at the meeting was Joella McPherson, County Auditor and Sue Wicker Bartolino, County Clerk.

Joella McPherson, County Auditor, gave the invocation.

RANDALL COUNTY COMMISSIONERS COURT AGENDA

MAY 23, 2000

9:00 A.M. MEETING

COUNTY SQUARE NORTH COURTROOM

400 16TH STREET, CANYON, TEXAS

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Invocation: Dr. Larry Payne, Pastor, Coulter Road Baptist Church, Amarillo, Texas

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1. Approval of the minutes of the May 16, 2000 commissioners court meeting. (TW)

2. Discuss and act on proposal to approve policy designating county holidays. (TW)

3. Discuss and act on proposal to allow the Extension Service to use the space in the South Annex vacated by the Texas Department of Public Safety. (GP)

4. Receive update concerning the legality of sealcoating roads in the Village of Timbercreek. Take any necessary action in regard to our current agreement to sealcoat roads in Timbercreek this summer. (Road Department)

5. Discuss and act on request to increase District Clerk's petty cash fund from $50.00 to $100.00. (Auditor)

6. Discuss and award office supply bid. (Auditor)

7. Approval of vouchers. (TW)

8. Discuss and act on proposal to approve bid specifications for gas supply to the new jail. (Auditor)

9. Discuss and act on request to grant utility easement to Southwestern Public Service Company at the new jail site. (TW)

10. Discuss and act on proposal to delineate levels of decision-making authority concerning changes to the new jail project. (TW)

11. Discuss and act on request by A &S Steel Buildings, general contractor on the new jail, to add additional days to the completion date for work on the new jail due to a rescheduling of the bid date from December 22, 1999 to January 12, 2000. (TW)

12. Discuss issues of concern related to construction of the new jail. Take any necessary action. (Sheriff)

13. Discuss contract with Bandt Engineers, Inc. Take any necessary action. (TW)

14. Discuss and act on wireless equipment to go with computer backbone architecture. (SH)

15. Review of correspondence with the commissioners court. (TW)

16. Accept official reports. (TW)

17. Discuss and act on Randall County employees' requests to attend meetings and conferences.

18. Employment matters. (Treasurer)

19. Public comment period. (TW)

20. Agenda items for next meeting. (TW)

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The public is invited and encouraged to speak on any agenda item and will be given an opportunity to do so before any vote is taken.

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This agenda notice is made in accordance with Texas Government Code Annotated, Chapter 551 (Vernon 1994), Texas Open Meetings Act.

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Agenda items may not necessarily be considered in the order listed on the agenda.

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The Randall County Commissioners Court reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073, (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).

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Ted Wood

Randall County Judge

1. APPROVAL OF THE MINUTES OF THE MAY 16, 2000 COMMISSIONERS COURT MEETING. (TW)

MOTION was made by Commissioner Parker. Move these minutes be approved as circulated.

SECOND was made by Commissioner Karrh.

AYES: Four.

NAYS: None. Mr. Huskey was not present to vote.

Motion carried by 4-0 vote.

2. DISCUSS AND ACT ON PROPOSAL TO APPROVE POLICY DESIGNATING COUNTY HOLIDAYS. (TW)

MOTION was made by Commissioner Parker. Motion we adopt this holiday schedule as presented to us by Elected Officials and Department Heads.

SECOND was made by Commissioner Karrh.

AYES: All five. Exhibit 1

NAYS: None. Resolution #2000-60

Motion carried by 5-0 vote.

3. DISCUSS AND ACT ON PROPOSAL TO ALLOW THE EXTENSION SERVICE TO USE THE SPACE IN THE SOUTH ANNEX VACATED BY THE TEXAS DEPARTMENT OF PUBLIC SAFETY. (GP)

MOTION was made by Commissioner Parker. Motion we give this to the Randall County Extension Service.

SECOND was made by Commissioner Huskey.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.

4. RECEIVE UPDATE CONCERNING THE LEGALITY OF SEALCOATING ROADS IN THE VILLAGE OF TIMBERCREEK. TAKE ANY NECESSARY ACTION IN REGARD TO OUR CURRENT AGREEMENT TO SEALCOAT ROADS IN TIMBERCREEK THIS SUMMER. (ROAD DEPARTMENT)

MOTION was made by Judge Wood. Move that in light of the opinion from the D.A.'s office that we do not do the seal coating in Timbercreek, but at the same time I move that we do ask the question of the Attorney General and I would add to that motion a slight change to the language to - that belong to a property owner's association and where the County is fully reimbursed by the municipality for the road repairs.

SECOND was made by Commissioner Gualtiere.

AYES: All five. Exhibit 2

NAYS: None.

Motion carried by 5-0 vote.

5. DISCUSS AND ACT ON REQUEST TO INCREASE DISTRICT CLERK'S PETTY CASH FUND FROM $50.00 TO $100.00. (AUDITOR)

MOTION was made by Commissioner Huskey. So moved.

SECOND was made by Commissioner Gualtiere.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.

6. DISCUSS AND AWARD OFFICE SUPPLY BID. (AUDITOR)

MOTION was made by Commissioner Huskey. So moved. (Cashway Plains.)

SECOND was made by Commissioner Parker.

AYES: All five. Exhibit 3

NAYS: None. Resolution #2000-61

Motion carried by 5-0 vote.

7. APPROVAL OF VOUCHERS. (TW)

MOTION was made by Commissioner Parker. Move the following checks be approved for payment.

SECOND was made by Commissioner Huskey.

AYES: All five. Exhibit 4

NAYS: None.

Motion carried by 5-0 vote.

8. DISCUSS AND ACT ON PROPOSAL TO APPROVE BID SPECIFICATIONS FOR GAS SUPPLY TO THE NEW JAIL. (AUDITOR)

MOTION was made by Judge Wood. Motion to approve the bid specifications for gas supply to the new jail.

SECOND was made by Commissioner Huskey.

AYES: All five. Exhibit 5

NAYS: None.

Motion carried by 5-0 vote.

9. DISCUSS AND ACT ON REQUEST TO GRANT UTILITY EASEMENT TO SOUTHWESTERN PUBLIC SERVICE COMPANY AT THE NEW JAIL SITE. (TW)

MOTION was made by Commissioner Gualtiere. So moved.

SECOND was made by Commissioner Huskey.

AYES: All five. Exhibit 6

NAYS: None. Resolution #2000-62

Motion carried by 5-0 vote.

10. DISCUSS AND ACT ON PROPOSAL TO DELINEATE LEVELS OF DECISION-MAKING AUTHORITY CONCERNING CHANGES TO THE NEW JAIL PROJECT. (TW)

MOTION was made by Commissioner Huskey. Motion that the delineations of authority for changes to Randall County Jail Project be accepted with the change from $10,000 to $5,000 on the architect to act without preapproval of the County Judge at least, with the understanding that if the information moves forward that day on a timely basis at least by a phone call and followed up in writing before the next Tuesday.

SECOND was made by Commissioner Parker.

AYES: All five. Exhibit 7

NAYS: None. Resolution #2000-63

Motion carried by 5-0 vote.

11. DISCUSS AND ACT ON REQUEST BY A&S STEEL BUILDINGS, GENERAL CONTRACTOR ON THE NEW JAIL, TO ADD ADDITIONAL DAYS TO THE COMPLETION DATE FOR WORK ON THE NEW JAIL DUE TO A RESCHEDULING OF THE BID DATE FROM DECEMBER 22, 1999 TO JANUARY 12, 2000. (TW)

MOTION was made by Judge Wood. Motion to give them ten additional days.

SECOND was made by Commissioner Karrh.

AYES: All five. Exhibit 8

NAYS: None. Resolution #2000-64

Motion carried by 5-0 vote.

12. DISCUSS ISSUES OF CONCERN RELATED TO CONSTRUCTION OF THE NEW JAIL. TAKE ANY NECESSARY ACTION. (SHERIFF)

Change Item #5

MOTION was made by Commissioner Gualtiere. So moved.

SECOND was made by Commissioner Huskey.

AYES: All five. Exhibit 9

NAYS: None. Resolution #2000-65

Motion carried by 5-0 vote.

Electrical and signal to gas pumps and Telephone to Youth Center.

MOTION was made by Commissioner Huskey. Move we go ahead and approve the two additions.

SECOND was made by Commissioner Karrh.

AYES: All five. Exhibit 10

NAYS: None. Resolution #2000-66

Motion carried by 5-0 vote.

Change Item #6

MOTION was made by Commissioner Parker. So moved.

SECOND was made by Commissioner Karrh.

AYES: All five. Exhibit 11

NAYS: None. Resolution #2000-67

Motion carried by 5-0 vote.

Change Item #7

MOTION was made by Commissioner Parker. So moved.

SECOND was made by Commissioner Karrh.

AYES: All five.

NAYS: None. Resolution #2000-68

Motion carried by 5-0 vote.

13. DISCUSS CONTRACT WITH BRANDT ENGINEERS, INC. TAKE ANY NECESSARY ACTION. (TW)

MOTION was made by Commissioner Parker. Motion to take no action.

SECOND was made by Commissioner Gualtiere.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.

14. DISCUSS AND ACT ON WIRELESS EQUIPMENT TO GO WITH COMPUTER BACKBONE ARCHITECTURE. (SH)

MOTION was made by Commissioner Gualtiere. Motion to expedite this, the request to go to buy wireless equipment in regards to the computer backbone architecture, infrastructure.

SECOND was made by Commissioner Karrh.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.

15. REVIEW OF CORRESPONDENCE WITH THE COMMISSIONERS COURT. (TW)

MOTION was made by Commissioner Gualtiere. Motion to approve the official correspondence.

SECOND was made by Commissioner Huskey.

AYES: All five. Exhibit 12

NAYS: None.

Motion carried by 5-0 vote.

16. ACCEPT OFFICIAL REPORTS. (TW)

MOTION was made by Commissioner Parker. Move that we accept the official reports.

SECOND was made by Commissioner Huskey.

AYES: All five. Exhibit 13

NAYS: None.

Motion carried by 5-0 vote.

17. DISCUSS AND ACT ON RANDALL COUNTY EMPLOYEES' REQUESTS TO ATTEND MEETINGS AND CONFERENCES.

MOTION was made by Commissioner Gualtiere. Motion to approve the request for employees to attend meetings and conferences.

SECOND was made by Commissioner Karrh.

AYES: All five. Exhibit 14

NAYS: None.

Motion carried by 5-0 vote.

18. EMPLOYMENT MATTERS. (TREASURER)

MOTION was made by Commissioner Gualtiere. Motion to approve the employment matters.

SECOND was made by Commissioner Parker.

AYES: All five. Exhibit 15

NAYS: None.

Motion carried by 5-0 vote.

19. PUBLIC COMMENT PERIOD. (TW)

None.

20. AGENDA ITEMS FOR NEXT MEETING. (TW)

County Clerk's request to use the 2^nd floor area in the South Annex previously used by DPS.

Wireless equipment for computer backbone architecture.

Committee membership list.

Budget plan.

Plan for NW Randall Co. Fire Dept.- $300 for mailer and postage.

Next meeting May 30, 9:00 am.

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Judge Wood adjourned the Randall County Commissioners' Court until 9:00 a.m. Tuesday, May 30, 2000 in the Randall County Square North Courtroom.

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At the meeting on May 30, 2000, Commissioner moved to approve the minutes for the meeting held on the 23rd of May 2000 as distributed. Commissioner seconded the motion. Five (5) Voted aye. The said minutes were approved as distributed and No corrections were made in open Court.

Ted Wood, County Judge, Presiding Officer of Commissioners' Court

Attest:

Sue Wicker Bartolino, County Clerk