STATE OF TEXAS

 

COUNTY OF RANDALL

 

Be it remembered on this the 26th day of June 2001, there came to and was held a Regular Meeting at 3:30 p.m. of the Commissioners= Court in and for Randall County, Texas with the following present and presiding:

 

Theodore Wood,          Presiding County Judge

Robert Karrh                Commissioner Precinct 1         

Gene Parker,                Commissioner Precinct 2         

George Huskey,           Commissioner Precinct 3         

Craig Gualtiere,            Commissioner Precinct 4         

 

Also present at the meeting was Joella McPherson, County Auditor and Sue Wicker

 

Bartolino, County Clerk.

 

Steve Johnson, Southwest Baptist Church, gave the invocation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                        RANDALL COUNTY COMMISSIONERS COURT AGENDA

 

                                                                JUNE 26, 2001

 

                                                          3:30 P. M. MEETING

 

                                        COUNTY SQUARE NORTH COURTROOM

 

                                            400 16TH STREET, CANYON, TEXAS

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Invocation:  Steve Johnson, Southwest Baptist Church, Amarillo,Texas               ====================================================================== 

 

 

1.         Discuss and approve the minutes of the June 12, 2001 commissioners court meeting.  (TW)

 

2.         Discuss and act on request to approve main performance contract with Johnson Controls.                              

            (Auditor)

 

3.         Discuss and act on request to approve Lease/Purchase Agreement and corresponding   resolution with Government Capital Corporation.  (Auditor)

 

4.         Discuss and act on proposal to move to 26 2-week periods instead of 24 bi-monthly pay          periods beginning with the new (2001-02) fiscal year.  (Treasurer)

 

5.         Discuss the categorization of exempt employees.  Take any necessary action.  (Treasurer) 

 

6.         Discuss letter from Judge Pirtle regarding the employment of assistant county auditors.  Take any necessary action.  (TW) 

              

7.         Discuss and act on proposal to appoint Carol Autry, Tax Assessor/Collector for Randall           County, to calculate the effective tax rate and rollback tax rate for Randall County for the      2001 tax levy.  (Tax Assessor/Collector)

 

8.         Discuss and act on a request to hire a part-time employee to implement a court-fine and fee       collections system for Randall County.  (County Clerk and CG)

 

9.         Discuss and act on authorizing Xerox Corporation to do an enterprise study of Randall              County copy machines, fax machines and printers.  (Auditor)

 

10.       Discuss and act on approving a contract with West Texas Micrographics to mail                        annual property tax statements.  (Auditor)

           

11.       Discuss and act on request to transfer $13,000 from Commissioners Court – Contingency to     County Judge – Redistricting.  (Auditor)

 

12.       Discuss and act on request to approve an emergency budget amendment reflecting the   receipt of $57,000 from FEMA.  The $57,000 is to be directed as follows: Road and     Bridge – Road and Bridge Road Repairs ($33,000) and Road and Bridge – Vehicle    Operations ($24,000).  (Auditor)

 

13.       Discuss and act on request to transfer $2,000 from Commissioners Court – Contingency to       Road & Bridge – Utilities.  (Auditor)

 

14.       Discuss and act on request to transfer $25,000 from Commissioner Court – Contingency to       Non-Departmental – Worker’s Compensation.  (Auditor)

 

15.       Discuss issues of concern related to construction of the new jail.  Take any necessary                 action.  (TW)   

 

16.       Review of correspondence with the commissioners court.  (TW)

 

17.       Accept official reports.  (TW)

 

18.       Discuss and act on Randall County employees' requests to attend meetings and conferences.      (Auditor)

 

19.       Approval of vouchers.  (Auditor)

 

20.       Public comment period.  (TW)

 

21.       Agenda items for next meeting.  (TW)

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The public is invited and encouraged to speak on any agenda item and will be given an opportunity to do so before any vote is taken.

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This agenda notice is made in accordance with Texas Government Code Annotated, Chapter 551

(Vernon 1994), Texas Open Meetings Act.

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Agenda items may not necessarily be considered in the order listed on the agenda.

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The Randall County Commissioners Court reserves the right to adjourn into executive session at anytime during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (deliberations about Gifts and Donations), 551.074

(Personnel Matters), 551.076 (Deliberations about Security Devices and 551.086 (Economic Development).  See also Op. Tex. Att’y Gen. No. JC-0057 (1999); Att’y Gen. LO-90-27.

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                                                                                          ________________________                                                                                                                                                                                                                                 Ted Wood                                                                                                                                                                                                                                              Randall County Judge

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.         DISCUSS AND APPROVE THE MINUTES OF THE JUNE 12, 2001 COMMISSIONERS COURT MEETING.  (TW)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the June 12, 2001 Commissioners Court meeting.

SECOND was made by Commissioner Huskey.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                 

 

2.         DISCUSS AND ACT ON REQUEST TO APPROVE MAIN PERFORMANCE CONTRACT WITH JOHNSON CONTROLS. (AUDITOR)

 

Motion was made by Judge Wood.  Motion that we approve this contract.

SECOND was made by Commissioner Karrh.

AYES: All five.                                                                                     Exhibit 1

NAYS: None.                                                                                                  Resolution #2001-80

Motion carried by 5-0 vote.                                                                                                                 

 

3.         DISCUSS AND ACT ON REQUEST TO APPROVE LEASE/PURCHASE AGREEMENT AND CORRESPONDING RESOLUTION WITH GOVERNMENT CAPITAL CORPORATION.  (AUDITOR)

 

Motion was made by Judge Wood.  Motion that we approve the lease/purchase agreement, except for that Resolution.

SECOND was made by Commissioner Gualtiere.

AYES: All five.                                                                                     Exhibit 2

NAYS: None.                                                                                                  Resolution #2001-81

Motion carried by 5-0 vote.                                                                                                                 

 

4.         DISCUSS AND ACT ON PROPOSAL TO MOVE TO 26 2-WEEK PERIODS INSTEAD OF 24 BI-MONTHLY PAY PERIODS BEGINNING WITH THE NEW (2001-02) FISCAL YEAR.  (TREASURER)

 

Motion was made by Commissioner Karrh.  Move that we act upon moving the personnel from a 24 pay period schedule to a 26, starting October 1st.

SECOND was made by Judge Wood.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                 

 

5.         DISCUSS THE CATEGORIZATION OF EXEMPT EMPLOYEES.  TAKE ANY NECESSARY ACTION.  (TREASURER) 

 

Motion was made by Commissioner Huskey.  Motion that we stipulate that all non-elected employees of Randall County and appointed don’t clock in but everybody else does.

SECOND was made by Commissioner Gualtiere.

AYES: All five.                                                                                     Exhibit 3

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                 

 

Motion was made by Judge Wood.  Motion that we change the list of exempt personnel to remove three positions from that list, specifically 1) the court reporter in the County Court at Law, 2)  the assistant to the County Judge and 3) the assistant to the Treasurer.

SECOND was made by Commissioner Gualtiere.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                                                       

 

6.         DISCUSS LETTER FROM JUDGE PIRTLE REGARDING THE EMPLOYMENT OF ASSISTANT COUNTY AUDITORS.  TAKE ANY NECESSARY ACTION.  (TW) 

 

No action taken.                                                                                               Exhibit 4                      

 

7.         DISCUSS AND ACT ON PROPOSAL TO APPOINT CAROL AUTRY, TAX ASSESSOR/COLLECTOR FOR RANDALL COUNTY, TO CALCULATE THE EFFECTIVE TAX RATE AND ROLLBACK TAX RATE FOR RANDALL COUNTY FOR THE 2001 TAX LEVY.  (TAX ASSESSOR/COLLECTOR)

 

Motion was made by Commissioner Gualtiere.  So moved.

SECOND was made by Commissioner Parker.

AYES: All five.

NAYS: None.                                                                                                  Resolution #2001-82

Motion carried by 5-0 vote.                                                                                                                 

 

8.         DISCUSS AND ACT ON A REQUEST TO HIRE A PART-TIME EMPLOYEE TO IMPLEMENT A COURT-FINE AND FEE COLLECTIONS SYSTEM FOR RANDALL COUNTY.  (COUNTY CLERK AND CG)

 

Motion was made by Judge Wood.  Motion that we hire an employee on a full-time basis immediately in the County Clerk’s office for this collections purpose and that it be at a grade 14, which was what was recommended by the job description committee.

SECOND was made by Commissioner Gualtiere.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                 

 

9.         DISCUSS AND ACT ON AUTHORIZING XEROX CORPORATION TO DO AN ENTERPRISE STUDY OF RANDALL COUNTY COPY MACHINES, FAX MACHINES AND PRINTERS.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion that we authorize the Xerox Corp. to do an enterprise study for Randall County’s copy machines, fax machines and printers with the understanding that we will have the report no later that August 30th.

SECOND was made by Judge Wood.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                 

 

10.       DISCUSS AND ACT ON APPROVING A CONTRACT WITH WEST TEXAS MICROGRAPHICS TO MAIL ANNUAL PROPERTY TAX STATEMENTS.  (AUDITOR)

 

Motion was made by Commissioner Parker.  Move that we approve the contract with West Texas Micrographics to mail annual property tax statements.

SECOND was made by Commissioner Karrh.

AYES: All five.                                                                                     Exhibit 5

NAYS: None.                                                                                                  Resolution #2001-83

Motion carried by 5-0 vote.                                                                                                                 

 

11.       DISCUSS AND ACT ON REQUEST TO TRANSFER $13,000 FROM COMMISSIONERS COURT – CONTINGENCY TO COUNTY JUDGE – REDISTRICTING.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  So moved.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                     Exhibit 6

NAYS: None.                                                                                                  Resolution #2001-84

Motion carried by 5-0 vote.                                                                                                                 

 

12.       DISCUSS AND ACT ON REQUEST TO APPROVE AN EMERGENCY BUDGET AMENDMENT REFLECTING THE RECEIPT OF $57,000 FROM FEMA.  THE $57,000 IS TO BE DIRECTED AS FOLLOWS: ROAD AND BRIDGE – ROAD AND BRIDGE ROAD REPAIRS ($33,000) AND ROAD AND BRIDGE – VEHICLE OPERATIONS ($24,000).  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  So moved.

SECOND was made by Commissioner Karrh.

AYES: All five.                                                                                     Exhibit 7

NAYS: None.                                                                                                  Resolution #2001-85

Motion carried by 5-0 vote.                                                                                                                 

 

13.       DISCUSS AND ACT ON REQUEST TO TRANSFER $2,000 FROM COMMISSIONERS COURT – CONTINGENCY TO ROAD & BRIDGE – UTILITIES.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  So moved.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                     Exhibit 8

NAYS: None.                                                                                                  Resolution #2001-86

Motion carried by 5-0 vote.                                                                                                                 

 

14.       DISCUSS AND ACT ON REQUEST TO TRANSFER $25,000 FROM COMMISSIONER COURT – CONTINGENCY TO NON-DEPARTMENTAL – WORKER’S COMPENSATION.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  So moved.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                     Exhibit 9

NAYS: None.                                                                                                  Resolution #2001-87

Motion carried by 5-0 vote.                                                                                                                 

 

15.       DISCUSS ISSUES OF CONCERN RELATED TO CONSTRUCTION OF THE NEW JAIL.  TAKE ANY NECESSARY ACTION.  (TW)   

 

None.                                                                                                                                                  

 

16.       REVIEW OF CORRESPONDENCE WITH THE COMMISSIONERS COURT.  (TW)

 

Motion was made by Commissioner Parker.  Move to accept the review of correspondence.

SECOND was made by Commissioner Karrh.

AYES: All five.                                                                                     Exhibit 10

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                 

 

17.       ACCEPT OFFICIAL REPORTS.  (TW)

 

Motion was made by Commissioner Gualtiere.  Motion to accept the Official Reports.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                     Exhibit 11

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                 

 

18.       DISCUSS AND ACT ON RANDALL COUNTY EMPLOYEES' REQUESTS TO ATTEND MEETINGS AND CONFERENCES.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to approve all except the trip to New York.

SECOND was made by Judge Wood.

AYES: All five.                                                                                     Exhibit 12

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                 

 

19.       APPROVAL OF VOUCHERS.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to pay the following bills.

SECOND was made by Commissioner Huskey.

AYES: All five.                                                                                     Exhibit 13

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                 

 

20.       PUBLIC COMMENT PERIOD.  (TW)

 

Judge James Anderson – Court Appointed Attorney’s.                                                             

 

21.       AGENDA ITEMS FOR NEXT MEETING.  (TW)

 

Next meeting will be July 3rd, at 3:30 p.m.                                                                                            

 

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Judge Wood adjourned the Randall County Commissioners Court until 3:30 p.m. Tuesday, July 3rd  2001 in the Randall County Square North Courtroom.

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At the meeting on July 3, 2001, Commissioner Parker   moved to approve the minutes for the meeting held on the 26th of June 2001 as distributed.  Commissioner Huskey  seconded the motion.   Four (4)  Voted aye.  The said minutes were approved as distributed and  No  correction was made in open Court.

                                                           

Ted Wood, County Judge, Presiding Officer of Commissioners Court

 

Attest:                                                                                                                                 

Sue Wicker Bartolino, County Clerk