STATE OF TEXAS

 

COUNTY OF RANDALL

 

Be it remembered on this the 31st day of July 2001, there came to and was held a Regular Meeting at 3:30 p.m. of the Commissioners= Court in and for Randall County, Texas with the following present and presiding:

 

Theodore Wood,            Presiding County Judge

Robert Karrh Commissioner Precinct 1

Gene Parker,                   Commissioner Precinct 2         

George Huskey,            Commissioner Precinct 3         

Craig Gualtiere,            Commissioner Precinct 4         

 

Also present at the meeting was Joella McPherson, County Auditor.

 

Skip Huskey, Commissioner Precinct 3, gave the invocation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                        RANDALL COUNTY COMMISSIONERS COURT AGENDA

 

                                                                JULY 31, 2001

 

                                                          3:30 P. M. MEETING

 

                                        COUNTY SQUARE NORTH COURTROOM

 

                                            400 16TH STREET, CANYON, TEXAS

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Invocation:                  ====================================================================== 

 

1.         Discuss and approve the minutes of the July 24, 2001 commissioners court meeting.  (TW)

 

2.         Discuss and act on request to approve resolution in regard to limiting information that will       be recorded concerning use of the new county telephone system.  (SH)                       

 

3.         Discuss issues of concern related to construction of the new jail.  Take any necessary action.  (TW) 

 

4.         Discuss and act on request by Neal Cearley to pay him compensation for the current fiscal     year from January 1 to the present and on request by Neal Cearley to advise Justice of the    Peace Phil Woodall to direct all process in Justice of the Peace Precinct 4 to Mr. Cearley.              (TW)

 

5.            Discussion with Jane Stephens concerning county funding for the Canyon Boys and Girls             Club.  Take any necessary action.  (TW)

 

6.            Consider and act on a request by the developer to approve a plat, High Country Estates             Unit #1, amended, being a replat of High Country Estates Unit #1 and an unplatted tract of         land in Section 31, Block 1, T.T.R R Company Survey, Randall County, Texas

            (110.2506 acres)  (Road Dept.).

 

7.         Discuss and act on a request by the developer to approve a plat, Dove Landing Unit #3, in             Section 30, Block 1, T.T. RR Co. Survey, Randall County Texas, 32.207 acres.  (Road               Dept.)

 

8.         Discuss and act on a request by the Developer to approve a plat, Greyhawk Landing, Unit             #5 in Section 66, Block 9, B S& F Survey, Randall County, Texas, 227.051 acres. (Road   Dept.).

 

9.         Update on road maintenance.  (TW)

 

10.       Discuss and act on employment of two additional assistant auditors which may include line             item transfers.  (Auditor)

 

11.       Discuss and act on specifications for Request for Proposals for a time and attendance             system.  (Auditor)

 

12.       Discuss and act on ratification of property tax collection contract between Randall County             and Tutbury Public Improvement District.  (Tax Assessor/Collector)

 

13.       Discuss and act on request to transfer $5,100 from County Court at Law – Other Salaries to         County Court at Law – Court Reporter Expense.  (Auditor)

 

14.       Discuss and act on retaining outside counsel to write opinion for Capital Lease Agreement.              (Auditor)

 

15.            Presentation by the Noxious Weed District requesting coverage under Randall County’s             policy for general liability and public officials insurance.  Take any necessary action.              (Auditor)

 

16.       Review of correspondence with the commissioners court.  (TW)

 

17.       Discuss and act on proposal to approve interlocal agreement to participate in the newly             formed Texas Association of Counties Health and Employee Benefits Pool.  (TW)

 

18.       Accept official reports.  (TW)

 

19.       Discuss and act on Randall County employees' requests to attend meetings and conferences.              (Auditor)

 

20.            Approval of vouchers.  (Auditor)

 

21.       Public comment period.  (TW)

 

22.       Agenda items for next meeting.  (TW)

 

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The public is invited and encouraged to speak on any agenda item and will be given an opportunity to do so before any vote is taken.

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This agenda notice is made in accordance with Texas Government Code Annotated, Chapter 551

(Vernon 1994),Texas Open Meetings Act.

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Agenda items may not necessarily be considered in the order listed on the agenda.

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The Randall County Commissioners Court reserves the right to adjourn into executive session at anytime during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (deliberations about Gifts and Donations), 551.074

(Personnel Matters), 551.076 (Deliberations about Security Devices and 551.086 (Economic Development).  See also Op. Tex. Att’y Gen. No. JC-0057 (1999); Att’y Gen. LO-90-27.

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                                                                                          ________________________                                                                                                                                                                                                                                 Ted Wood                                                                                                                                                                                                                                              Randall County Judge

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.            DISCUSS AND APPROVE THE MINUTES OF THE JULY 24, 2001 COMMISSIONERS COURT MEETING.  (TW)

 

Motion was made by Commissioner Parker.  Motion the Commissioners minutes for July 24, 2001 be approved as submitted.

SECOND was made by Commissioner Huskey.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                       

 

2.            DISCUSS AND ACT ON REQUEST TO APPROVE RESOLUTION IN REGARD TO LIMITING INFORMATION THAT WILL             BE RECORDED CONCERNING USE OF THE NEW COUNTY TELEPHONE SYSTEM.  (SH)

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No action taken.                                                      

 

3.            DISCUSS ISSUES OF CONCERN RELATED TO CONSTRUCTION OF THE NEW JAIL.  TAKE ANY NECESSARY ACTION.  (TW) 

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None.                                                      

 

4.            DISCUSS AND ACT ON REQUEST BY NEAL CEARLEY TO PAY HIM COMPENSATION FOR THE CURRENT FISCAL YEAR FROM JANUARY 1 TO THE PRESENT AND ON REQUEST BY NEAL CEARLEY TO ADVISE JUSTICE OF THE PEACE PHIL WOODALL TO DIRECT ALL PROCESS IN JUSTICE OF THE PEACE PRECINCT 4 TO MR. CEARLEY.              (TW)

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Motion was made by Judge Wood.  Motion at this time that the Commissioners Court take no action in response to this request.

SECOND was made by Commissioner Gualtiere.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                       

 

5.            DISCUSSION WITH JANE STEPHENS CONCERNING COUNTY FUNDING FOR THE CANYON BOYS AND GIRLS CLUB.  TAKE ANY NECESSARY ACTION.  (TW)

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No action taken – letter from Jane Stephens attached.                 Exhibit 1          

 

6.            CONSIDER AND ACT ON A REQUEST BY THE DEVELOPER TO APPROVE A PLAT, HIGH COUNTRY ESTATES UNIT #1, AMENDED, BEING A REPLAT OF HIGH COUNTRY ESTATES UNIT #1 AND AN UNPLATTED TRACT OF LAND IN SECTION 31, BLOCK 1, T.T.R R COMPANY SURVEY, RANDALL COUNTY, TEXAS (110.2506 ACRES)  (ROAD DEPT.).

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Motion was made by Commissioner Gualtiere.  Motion to approve the plat of High Country Estates, Unit #1, amended.

SECOND was made by Commissioner Parker.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                       

 

7.            DISCUSS AND ACT ON A REQUEST BY THE DEVELOPER TO APPROVE A PLAT, DOVE LANDING UNIT #3, IN SECTION 30, BLOCK 1, T.T. RR CO. SURVEY, RANDALL COUNTY TEXAS, 32.207 ACRES.  (ROAD DEPT.)

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Motion was made by Commissioner Parker.  Move we approve plat for Dove Landing #3.

SECOND was made by Commissioner Karrh.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                       

 

8.            DISCUSS AND ACT ON A REQUEST BY THE DEVELOPER TO APPROVE A PLAT, GREYHAWK LANDING, UNIT #5 IN SECTION 66, BLOCK 9, B S& F SURVEY, RANDALL COUNTY, TEXAS, 227.051 ACRES. (ROAD DEPT.).

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Motion was made by Commissioner Gualtiere.  Motion to approve the plat for Greyhawk Landing, unit #5.

SECOND was made by Commissioner Parker.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                       

 

9.            UPDATE ON ROAD MAINTENANCE.  (TW)

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Update given by Russell Hanson.                                                     

 

10.            DISCUSS AND ACT ON EMPLOYMENT OF TWO ADDITIONAL ASSISTANT AUDITORS WHICH MAY INCLUDE LINE ITEM TRANSFERS.  (AUDITOR)

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Motion was made by Commissioner Gualtiere.  Motion to transfer $11,700 from the Randall County Reserve fund to the County Auditor’s – Other Salaries and Retirement.

SECOND was made by Commissioner Huskey.

AYES: Two.  Gualtiere, Parker.

NAYS: Two.  Huskey, Wood.

ABSTAINING: One.  Karrh.

Motion failed by a 2-2-1 vote.

 

MOTION was made by Commissioner Gualtiere.  Motion to take $11,700 out of Commissioners Court Contingency to County Auditor-Other Salaries.

SECOND was made by Judge Wood.

AYES:  Three.                                                                                                  Exhibit 2

NAYS: One.  Huskey.                                                                                                Resolution #2001-99

ABSTAINING: One.  Karrh.

Motion carried by a 3-1-1 vote.                                                                                                    

 

11.            DISCUSS AND ACT ON SPECIFICATIONS FOR REQUEST FOR PROPOSALS FOR A TIME AND ATTENDANCE SYSTEM.  (AUDITOR)

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Motion was made by Commissioner Huskey.  Motion to change to “proposals for a networked time and attendance system to support payroll processing”, the County wants the ability to clock-in from any networked P.C. and also wants the ability for card swipe for departments that utilize badges.

SECOND was made by Commissioner Gualtiere.

AYES: Four.

NAYS: One.  Wood.

Motion carried by 4-1 vote.                                                       

 

Motion was made by Commissioner Huskey.  Want the RFP to stipulate that we are buying the software only, but if they wish to give us prices for card swipe and such they can as an alternative.  All list for card swipes for departments to be removed.

SECOND was made by Commissioner Parker.

AYES: Four.

NAYS: One.  Wood.

Motion carried by 4-1 vote.

 

Motion was made by Commissioner Huskey.  Motion to approve changes and additions to RFP.

SECOND was made by Commissioner Parker.

AYES: Four.

NAYS: One.  Wood.

Motion carried by 4-1 vote.

 

Motion was made by Commissioner Gualtiere.  Motion to approve the Request for Proposal for Time and Attendance System with the noted changes by Commissioner Huskey.

SECOND was made by Commissioner Huskey.

AYES: Four.

NAYS: One.  Wood.

Motion carried by 4-1 vote.                                                       

 

12.            DISCUSS AND ACT ON RATIFICATION OF PROPERTY TAX COLLECTION CONTRACT BETWEEN RANDALL COUNTY AND TUTBURY PUBLIC IMPROVEMENT DISTRICT.  (TAX ASSESSOR/COLLECTOR)

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Motion was made by Commissioner Gualtiere.  Motion to approve the Property Tax Collection Contract between Randall County and Tutbury Public Improvement District.

SECOND was made by Commissioner Huskey.

AYES: All five.                                                                                     Exhibit 3

NAYS: None.                                                                                                  Resolution #2001-100

Motion carried by 5-0 vote.                                                       

 

13.            DISCUSS AND ACT ON REQUEST TO TRANSFER $5,100 FROM COUNTY COURT AT LAW – OTHER SALARIES TO COUNTY COURT AT LAW – COURT REPORTER EXPENSE.  (AUDITOR)

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Motion was made by Commissioner Karrh.  Move that we transfer $5,100 from County Court at Law-Other Salaries to County Court at Law-Court Reporter Expense.

SECOND was made by Commissioner Huskey.

AYES: All five.                                                                                     Exhibit 4

NAYS: None.                                                                                                  Resolution #2001-101

Motion carried by 5-0 vote.                                                       

 

14.            DISCUSS AND ACT ON RETAINING OUTSIDE COUNSEL TO WRITE OPINION FOR CAPITAL LEASE AGREEMENT.  (AUDITOR)

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Motion was made by Commissioner Gualtiere.  Motion to hire Sprouse, Smith & Rowley to write us an opinion for our Capital Lease Agreement.

SECOND was made by Commissioner Parker.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                       

 

15.            PRESENTATION BY THE NOXIOUS WEED DISTRICT REQUESTING COVERAGE UNDER RANDALL COUNTY’S POLICY FOR GENERAL LIABILITY AND PUBLIC OFFICIALS INSURANCE.  TAKE ANY NECESSARY ACTION.  (AUDITOR)

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Tabled until next week.                                                                                                                   

 

16.            REVIEW OF CORRESPONDENCE WITH THE COMMISSIONERS COURT.  (TW)

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Motion was made by Commissioner Gualtiere.  Motion to approve correspondence with Commissioners Court.

SECOND was made by Commissioner Huskey.

AYES: All five.                                                                                     Exhibit 5

NAYS: None.

Motion carried by 5-0 vote.                                                       

 

17.            DISCUSS AND ACT ON PROPOSAL TO APPROVE INTERLOCAL AGREEMENT TO PARTICIPATE IN THE NEWLY FORMED TEXAS ASSOCIATION OF COUNTIES HEALTH AND EMPLOYEE BENEFITS POOL.  (TW)

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Motion was made by Commissioner Huskey.  Move we approve the Interlocal Agreement.

SECOND was made by Commissioner Karh.

AYES: All five.                                                                                     Exhibit 6

NAYS: None.                                                                                                  Resolution #2001-102

Motion carried by 5-0 vote.                                                       

 

18.            ACCEPT OFFICIAL REPORTS.  (TW)

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Motion was made by Commissioner Gualtiere.  Motion to approve the Official Reports.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                     Exhibit 7

NAYS: None.

Motion carried by 5-0 vote.                                                       

 

19.            DISCUSS AND ACT ON RANDALL COUNTY EMPLOYEES' REQUESTS TO ATTEND MEETINGS AND CONFERENCES.  (AUDITOR)

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Motion was made by Commissioner Parker.  Motion we accept the request to attend meetings & conferences for Randall County Employees.

SECOND was made by Commissioner Huskey.

AYES: All five.                                                                                     Exhibit 8

NAYS: None.

Motion carried by 5-0 vote.                                                       

 

20.            APPROVAL OF VOUCHERS.  (AUDITOR)

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Motion was made by Commissioner Gualtiere.  Motion to approve the bills.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                     Exhibit 9

NAYS: None.

Motion carried by 5-0 vote.                                                       

 

21.            PUBLIC COMMENT PERIOD.  (TW)

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None.                                                                                                                                                  

 

22.            AGENDA ITEMS FOR NEXT MEETING.  (TW)

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Item #15, HB 177 – Justice Court Technology Fund, first round of budget.  Next meeting August 7th, at 3:30 pm.                                                                                                                        

 

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Judge Wood adjourned the Randall County Commissioners Court until 3:30 p.m. Tuesday, August 7th, 2001 in the Randall County Square North Courtroom.

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At the meeting on August 7, 2001, Commissioner Karrh   moved to approve the minutes for the meeting held on the 31st of July 2001 as distributed.  Commissioner Gualtiere  seconded the motion.   Five (5)  Voted aye.  The said minutes were approved as distributed and  No  correction was made in open Court.

                                                           

Ted Wood, County Judge, Presiding Officer of Commissioners Court

 

Attest:                                                                                                                                 

Sue Wicker Bartolino, County Clerk