COUNTY OF RANDALL
Be it remembered on this the 21st day of August 2001, there came to and was held a Regular Meeting at 3:30 p.m. of the Commissioners= Court in and for Randall County, Texas with the following present and presiding:
Theodore Wood, Presiding County Judge
Robert Karrh Commissioner Precinct 1
Gene Parker, Commissioner Precinct 2
George Huskey, Commissioner Precinct 3
Also present at the meeting was Joella McPherson, County Auditor and Sue Wicker Bartolino, County Clerk.
Pastor David Lowrie, First Baptist Church, gave the invocation
RANDALL COUNTY COMMISSIONERS COURT AGENDA
AUGUST
21, 2001
3:30 P.
M. MEETING
COUNTY
SQUARE NORTH COURTROOM
400 16TH STREET, CANYON, TEXAS
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Invocation: Pastor David Lowrie, First Baptist Church,
Canyon,Texas
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1. Discuss and act on request to approve
the minutes of the August 7, 2001 commissioners court meeting. (TW)
2. Appoint person to fill vacancy in
position of Constable, Precinct 4. (TW)
3. Discuss and act on proposal to allow
Gray County to perform occasional mental health proceedings for elderly persons in need of services at
Golden Phoenix in Pampa. (TW)
4. Discuss and award bid #2002-62-8 for
irrigation sprinkler system for the new jail. TW)
5. Discuss
issues of concern related to construction of the new jail. Take any necessary action. (TW)
6. Discuss
problems related to the construction of the Youth Center Halfway House. A closed
meeting will be held with attorney Kirk Crutcher pursuant to Tex. Gov. Code
Ann. Section 551.071
permitting a governmental body to conduct a private consultation with its attorney to seek advice about
contemplated litigation. Take any
necessary action. (TW)
7. Discuss and act on request to reinstate
vacation, sick leave, longevity and insurance reimbursement
for LaMonda Fudge, a former Randall County employee recently hired by the Sheriff’s office. (Sheriff)
8. Discuss and act on a request by the
owner to approve a plat, Rockwell Place, Unit #16, being a replat of lots 48, 49 and 50, Block 3, Rockwell Place,
Unit No. 13, in Section 32, Block 1,
T.T. R.R. Co. Survey, Randall County, Texas (13.23 acres). (Road Department)
9. Update on road maintenance. (Road Department)
10. Designate polling places for the
November 2001 constitutional amendment election. (County Clerk)
11. Discuss and act on proposal to approve
engagement letter from Doshier, Pickens and Francis
to perform outside audit for the current fiscal year (2000-2001). (Auditor)
12. Discuss and act on request to transfer
$10,000 from Road and Bridge – Vehicle Operation to Road and Bridge – Road Repairs. (Auditor)
13. Discuss and act on request to transfer
$150 from Justice of the Peace, Precinct #1 – Repairs & Maintenance to Justice of the Peace, Precinct #1 –
Court Reporter Expense. (Auditor)
14. Discuss and act o proposal for Randall
County to charge the $1.00 fee for vehicle registration
by mail. (BK)
15. Discuss and act on request to transfer
$2000 from Sheriff’s Office – Other Salaries to Sheriff’s Office – Prisoner Supplies. (Auditor)
16. Discuss and act on request to renew
consulting contract on employee benefits between Blair Rogers and Randall County (TW)
17. Discuss and act upon request to reappoint
Steve Cornett to the Texas Panhandle Mental Health
Mental Retardation Board of Directors for a two-year term beginning September
1, 2001 and running through
August 31, 2003. (TW)
18. Review of correspondence with the
commissioners court. (TW)
19. Accept official reports. (TW)
20. Discuss and act on Randall County
employees' requests to attend meetings and conferences. (Auditor)
21. Approval of vouchers. (Auditor)
22. Public comment period. (TW)
23. Discuss and act on issues related to the
2001-2002 Randall County budget. (TW)
24. Agenda items for next meeting. (TW)
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The public
is invited and encouraged to speak on any agenda item and will be given an
opportunity to do so before any vote is taken.
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This agenda
notice is made in accordance with Texas Government Code Annotated, Chapter 551
(Vernon
1994),Texas Open Meetings Act.
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Agenda items
may not necessarily be considered in the order listed on the agenda.
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The Randall
County Commissioners Court reserves the right to adjourn into executive session
at anytime during the course of this meeting to discuss any of the matters
listed above, as authorized by Texas Government Code Sections 551.071
(Consultation with Attorney), 551.072 (Deliberations about Real Property),
551.073 (deliberations about Gifts and Donations), 551.074
(Personnel
Matters), 551.076 (Deliberations about Security Devices and 551.086 (Economic
Development). See also Op. Tex. Att’y
Gen. No. JC-0057 (1999); Att’y Gen. LO-90-27.
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________________________
Ted Wood
Randall County Judge
1. DISCUSS AND ACT ON REQUEST TO
APPROVE THE MINUTES OF THE AUGUST 7, 2001 COMMISSIONERS COURT MEETING.(TW)
Motion was made by Commissioner Karrh. So moved.
SECOND was made by Commissioner Parker.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
2. APPOINT PERSON TO FILL VACANCY IN
POSITION OF CONSTABLE, PRECINCT 4. (TW)
Motion was made by Commissioner Gualtiere. Motion to appoint Tate Williams as Constable of Precinct 4 in Randall County.
SECOND was made by Commissioner Huskey.
AYES: All five. Exhibit 1
NAYS: None. Resolution #2001-106
Motion carried by 5-0 vote.
3. DISCUSS AND ACT ON PROPOSAL TO ALLOW
GRAY COUNTY TO PERFORM OCCASIONAL MENTAL HEALTH PROCEEDINGS FOR ELDERLY PERSONS
IN NEED OF SERVICES AT GOLDEN PHOENIX IN PAMPA. (TW)
Motion was made by Commissioner Huskey. Motion that we authorize the County Judge to do what he thinks is in he best interest of the patient.
SECOND was made by Commissioner Karrh.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
4. DISCUSS AND AWARD BID #2002-62-8 FOR
IRRIGATION SPRINKLER SYSTEM FOR THE NEW JAIL. TW)
Motion was made by Commissioner Gualtiere. Motion to award bid #2001-62-8 for irrigation sprinkler system to Bert Thomas Lawn & Land.
SECOND was made by Commissioner Parker.
AYES: All five. Exhibit 2
NAYS: None. Resolution #2001-107
Motion carried by 5-0 vote.
5. DISCUSS ISSUES OF CONCERN RELATED TO
CONSTRUCTION OF THE NEW JAIL. TAKE ANY
NECESSARY ACTION. (TW)
Motion was made by Judge Wood. Motion that we set the open house and ribbon cutting for Oct. 2nd.
SECOND was made by Commissioner Parker.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
6. DISCUSS PROBLEMS RELATED TO THE
CONSTRUCTION OF THE YOUTH CENTER HALFWAY HOUSE. A CLOSED MEETING WILL BE HELD WITH ATTORNEY KIRK CRUTCHER
PURSUANT TO TEX. GOV. CODE ANN. SECTION 551.071 PERMITTING A GOVERNMENTAL BODY
TO CONDUCT A PRIVATE CONSULTATION WITH ITS ATTORNEY TO SEEK ADVICE ABOUT
CONTEMPLATED LITIGATION. TAKE ANY
NECESSARY ACTION. (TW)
Motion was made by Judge Wood. Motion that the Commissioners Court do the following three things 1) Hire a roofing expert to identify roof problems and explain how to remediate those problems. 2) Direct our Attorney to file a notice of arbitration. 3) Direct our Attorney to send a letter on behalf of Randall County terminating the contract with Reynosa Construction.
SECOND was made by Commissioner Gualtiere.
AYES: All five.
NAYS: None. Resolution #2001-108
Motion carried by 5-0 vote.
7. DISCUSS AND ACT ON REQUEST TO
REINSTATE VACATION, SICK LEAVE, LONGEVITY AND INSURANCE REIMBURSEMENT FOR
LAMONDA FUDGE, A FORMER RANDALL COUNTY EMPLOYEE RECENTLY HIRED BY THE SHERIFF’S OFFICE. (SHERIFF)
Motion was made by Judge Wood. Motion to reinstate these items.
SECOND was made by Commissioner Karrh.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
8. DISCUSS AND ACT ON A REQUEST BY THE
OWNER TO APPROVE A PLAT, ROCKWELL PLACE, UNIT #16, BEING A REPLAT OF LOTS 48,
49 AND 50, BLOCK 3, ROCKWELL PLACE, UNIT NO. 13, IN SECTION 32, BLOCK 1, T.T. R.R. CO. SURVEY, RANDALL
COUNTY, TEXAS (13.23 ACRES). (ROAD
DEPARTMENT)
Motion was made by Commissioner Huskey. Move we approve the plat as submitted.
SECOND was made by Commissioner Parker.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
9. UPDATE ON ROAD MAINTENANCE. (ROAD DEPARTMENT)
Greyhawk Landing property owner violating covert policy.
Motion was made by Commissioner Huskey. Motion that we extend this deadline for 30 days, that a letter be drafted by the District Attorney’s Office specifying that we have extended this for 30 days in a good faith effort that she will take care of this problem, as opposed to us going out there and doing it for her.
SECOND was made by Commissioner Gualtiere.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
10. DESIGNATE POLLING PLACES FOR THE
NOVEMBER 2001 CONSTITUTIONAL AMENDMENT ELECTION. (COUNTY CLERK)
Motion was made by Judge Wood. Motion that we set the polling places to be the same as the ones used in the Rollback Election with the additional amendment that 10 & 31 be combined and vote at Precinct 10.
SECOND was made by Commissioner Gualtiere.
AYES: All five. Exhibit 3
NAYS: None.
Motion carried by 5-0 vote.
11. DISCUSS AND ACT ON PROPOSAL TO
APPROVE ENGAGEMENT LETTER FROM DOSHIER, PICKENS AND FRANCIS TO PERFORM OUTSIDE AUDIT FOR THE CURRENT FISCAL
YEAR (2000-2001). (AUDITOR)
Motion was made by Commissioner Parker. Motion to approve engagement letter from Doshier, Pickens and Francis to perform outside audit for fiscal year 2000-2001.
SECOND was made by Commissioner Huskey.
AYES: All five. Exhibit 4
NAYS: None. Resolution #2001-109
Motion carried by 5-0 vote.
12. DISCUSS AND ACT ON REQUEST TO
TRANSFER $10,000 FROM ROAD AND BRIDGE – VEHICLE OPERATION TO ROAD AND BRIDGE –
ROAD REPAIRS. (AUDITOR)
Motion was made by Commissioner Gualtiere. So moved.
SECOND was made by Commissioner Parker.
AYES: All five. Exhibit 5
NAYS: None. Resolution #2001-110
Motion carried by 5-0 vote.
13. DISCUSS AND ACT ON REQUEST TO
TRANSFER $150 FROM JUSTICE OF THE PEACE, PRECINCT #1 – REPAIRS &
MAINTENANCE TO JUSTICE OF THE PEACE, PRECINCT #1 – COURT REPORTER EXPENSE. (AUDITOR)
Motion was made by Commissioner Huskey. So moved.
SECOND was made by Commissioner Gualtiere.
AYES: All five. Exhibit 6
NAYS: None. Resolution #2001-111
Motion carried by 5-0 vote.
14. DISCUSS AND ACT O PROPOSAL FOR
RANDALL COUNTY TO CHARGE THE $1.00 FEE FOR VEHICLE REGISTRATION BY MAIL. (BK)
Motion was made by Judge Wood. Motion that we charge the $1.00 fee.
SECOND was made by Commissioner Karrh.
AYES: Four.
NAYS: One. Gualtiere. Resolution #2001-112
Motion carried by 4-1 vote.
Motion was made by Commissioner Huskey. Motion that we authorize Ms. Autry to accept those that come in by mail without the additional $1.00 and process those without any attempt to collect it.
SECOND was made by Commissioner Parker.
SECOND
WITHDRAWN; MOTION DIED FOR LACK OF SECOND.
15. DISCUSS AND ACT ON REQUEST TO
TRANSFER $2000 FROM SHERIFF’S OFFICE – OTHER SALARIES TO SHERIFF’S OFFICE –
PRISONER SUPPLIES. (AUDITOR)
Motion was made by Commissioner Huskey. So moved.
SECOND was made by Commissioner Parker.
AYES: All five. Exhibit 7
NAYS: None. Resolution #2001-113
Motion carried by 5-0 vote.
16. DISCUSS AND ACT ON REQUEST TO RENEW
CONSULTING CONTRACT ON EMPLOYEE BENEFITS BETWEEN BLAIR ROGERS AND RANDALL
COUNTY (TW)
Motion was made by Commissioner Huskey. Move we approve the contract with Mr. Rogers and continue on with his help.
SECOND was made by Commissioner Karrh.
AYES: Four. Exhibit 8
NAYS: One. Wood. Resolution #2001-114
Motion carried by 4-1 vote.
17. DISCUSS AND ACT UPON REQUEST TO
REAPPOINT STEVE CORNETT TO THE TEXAS PANHANDLE MENTAL HEALTH MENTAL RETARDATION
BOARD OF DIRECTORS FOR A TWO-YEAR TERM BEGINNING SEPTEMBER 1, 2001 AND RUNNING
THROUGH AUGUST 31, 2003. (TW)
Motion was made by Commissioner Gualtiere. So moved.
SECOND was made by Commissioner Huskey.
AYES: All five. Exhibit 9
NAYS: None. Resolution #2001-115
Motion carried by 5-0 vote.
18. REVIEW OF CORRESPONDENCE WITH THE
COMMISSIONERS COURT. (TW)
Motion was made by Commissioner Huskey. Move we accept the correspondence.
SECOND was made by Commissioner Karrh.
AYES: All five. Exhibit 10
NAYS: None.
Motion carried by 5-0 vote.
19. ACCEPT OFFICIAL REPORTS. (TW)
Motion was made by Commissioner Parker. Motion we accept the Official Reports.
SECOND was made by Commissioner Karrh.
AYES: All five. Exhibit 11
NAYS: None.
Motion carried by 5-0 vote.
20. DISCUSS AND ACT ON RANDALL COUNTY
EMPLOYEES' REQUESTS TO ATTEND MEETINGS AND CONFERENCES. (AUDITOR)
None.
21. APPROVAL OF VOUCHERS. (AUDITOR)
Motion was made by Commissioner Huskey. Move the following checks be approved.
SECOND was made by Commissioner Parker.
AYES: All five. Exhibit 12
NAYS: None.
Motion carried by 5-0 vote.
22. PUBLIC COMMENT PERIOD. (TW)
None.
23. DISCUSS AND ACT ON ISSUES RELATED TO
THE 2001-2002 RANDALL COUNTY BUDGET.
(TW)
Motion was made by Commissioner Huskey. Move we approve the budget as submitted.
SECOND was made by Commissioner Karrh.
AYES: Four.
NAYS: One. Wood.
Motion carried by 4-1 vote.
UTILITIES
Motion was made by Commissioner Huskey. Motion to add $88,000 back into utilities.
SECOND was made by Judge Wood.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
Motion was made by Commissioner Huskey. Motion that we reinstate that.
SECOND was made by Commissioner Karrh.
AYES: Four.
NAYS: None.
ABSTAINING: One. Wood.
Motion carried by 4-0-1 vote.
Collections Dept.
Motion was made by Judge Wood. Motion that we increase that revenue number to $63,240 for both positions.
SECOND was made by Commissioner Parker.
AYES: Three.
NAYS: Two. Gualtiere, Huskey.
Motion carried by 3-2 vote.
data processing
dept.
Motion was made by Commissioner Huskey. Motion that we authorize the addition of the person as requested in the D.P. Dept.
SECOND was made by Commissioner Karrh.
AYES: Four.
NAYS: One. Gualtiere.
Motion carried by 4-1 vote.
COUNTY CLERK RECORDS MANAGEMENT
Motion was made by Commissioner Huskey. Move $10,000 Capital from Records Management to County Clerk Records Management.
SECOND was made by Judge Wood.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
Motion was made by Commissioner Huskey. Motion to set the M&O rate at .290.
SECOND was made by Commissioner Karrh.
AYES: Three.
NAYS: Two. Wood, Gualtiere.
Motion carried by 3-2 vote.
Motion was made by Commissioner Huskey. Move with the addition of the debt rate that the total tax rate be set at .32707.
SECOND was made by Commissioner Karrh.
Motion & second withdrawn.
Motion was made by Commissioner Huskey. Motion that we lower the M&O rate to .28993, that would give us a total tax rate of .327.
Motion withdrawn.
Motion was made by Commissioner Huskey. Motion that we set the M&O rate at .28993.
SECOND was made by Commissioner Parker.
AYES: Three.
NAYS: Two. Gualtiere, Wood.
Motion carried by 3-2 vote.
Motion was made by Commissioner Parker. Motion to approve the tax rate at .327.
SECOND was made by Commissioner Karrh.
AYES: Three.
NAYS: Two. Gualtiere, Wood.
Motion carried by 3-2 vote.
Motion was made by Judge Wood. Move that we hold a public hearing on the proposed tax rate at 5:00 p.m. on Tuesday, September 4th.
SECOND was made by Commissioner Karrh.
AYES: All five.
NAYS: None.
Motion carried by 5-0 vote.
24. AGENDA ITEMS FOR NEXT MEETING. (TW)
Next meeting August 28th at 3:30 p.m.
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Judge Wood adjourned the Randall County Commissioners Court until 3:30 p.m. Tuesday, August 28th, 2001 in the Randall County Square North Courtroom.
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At
the meeting on August 28, 2001, Commissioner Huskey moved to approve the minutes for the meeting held on the 21st
of August 2001 as distributed.
Commissioner Karrh seconded the motion. Four (4) Voted aye.
The said minutes were approved as distributed and No correction
was made in open Court.
Ted Wood, County Judge, Presiding Officer of
Commissioners Court
Attest:
Sue Wicker
Bartolino, County Clerk