STATE OF TEXAS



COUNTY OF RANDALL



Be it remembered on this the 29th day of August 2000, there came to and was held a Regular Meeting at 9:00 a.m. of the Commissioners Court in and for Randall County, Texas with the following present and presiding:



Theodore Wood, Presiding County Judge

Robert Karrh Commissioner Precinct 1

Gene Parker, Commissioner Precinct 2

George Huskey, Commissioner Precinct 3

Craig Gualtiere, Commissioner Precinct 4



Also present at the meeting was Joella McPherson, County Auditor and Sue Wicker Bartolino, County Clerk.

Mike Ussery, Republican Party Chairman, gave the invocation.

Judge Wood showed the award plaque presented to Randall County for the Veterans Park



project, and read the write-up on it.





Judge Wood announced that he signed a "Declaration of Disaster" effective August 29,2000.



(Exhibit 12; Executive Order #2000-2 Prohibition of Outdoor Burning)





















































RANDALL COUNTY COMMISSIONERS COURT AGENDA

AUGUST 29, 2000



9:00 A.M. MEETING



COUNTY SQUARE NORTH COURTROOM



400 16TH STREET, CANYON, TEXAS

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Invocation:

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1. Approval of the minutes of the August 22, 2000 commissioners court meeting. (TW)



2. Consider and act on a request by the developer to accept road easements on 2 roads connecting High Country Estates Unit #1. Developer also requests Randall County to assume maintenance of said roads when the two-year maintenance period has expired on the streets in High Country Estates Unit #1. (May 27,2001) (Road and Bridge)



3. Update on road maintenance. (Road and Bridge)



4. Discuss and award janitorial contract for fiscal year 2000-2001. (Auditor)



5. Discuss and act on request to approve contract with Randall County and West Texas Micrograph regarding an outside mailing service. (Auditor)



6. Entertain presentation by Benton Overby of Enterprise Rent-A-Car concerning car rental options. Take any necessary action. (TW)



7. Discuss issues of concern related to construction of the new jail. Take any necessary action. (Sheriff)



8. Discuss and act on request to transfer $1,000 from District Attorney-Telephone to District Attorney-Court Reporter Expense.



9. Discuss and act on request to transfer $1,500 from County Court at Law-Other Salaries to County Court at Law-Court Reporter Expense.



10. Discuss and act on request to transfer $11,000 from Building Operations-Utilities to Building Operations-Contracted Services.

11. Review of correspondence with the commissioners court. (TW)



12. Discuss and act on possibility of holding the public hearing on the tax rate increase at a location other than the county commissioners courtroom.



13. Accept official reports. (TW)



14. Discuss the school crossing guard program and the possible imposition of an additional $1.50 vehicle registration fee to support the program. Take any desired action. (TW)



15. Discuss and act on Randall County employees= requests to attend meetings and conferences. (Auditor)



16. Discuss and act on request to approve annual contract with outside auditing firm. (Auditor)

17. Employment matters. (Treasurer)



18. Approval of vouchers. (Auditor)



19. Public comment period. (TW)



20. Agenda items for next meeting. (TW)



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The public is invited and encouraged to speak on any agenda item and will be given an opportunity to do so before any vote is taken.

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This agenda notice is made in accordance with Texas Government Code Annotated, Chapter 551 (Vernon 1994), Texas Open Meetings Act.

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Agenda items may not necessarily be considered in the order listed on the agenda.

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The Randall County Commissioners Court reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073, (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).

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Ted Wood

Randall County Judge

















1. Approval of the minutes of the August 22, 2000 commissioners court meeting. (TW)



MOTION was made by Commissioner Parker. Motion to approve the August 22, 2000 minutes as presented.

SECOND was made by Commissioner Karrh.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.



2. Consider and act on a request by the developer to accept road easements on 2 roads connecting High Country Estates Unit #1. Developer also requests Randall County to assume maintenance of said roads when the two-year maintenance period has expired on the streets in High Country Estates Unit #1. (May 27,2001) (Road and Bridge)



MOTION was made by Judge Wood. Motion to not accept this today but instead ask a plat to be prepared.

SECOND was made by Commissioner Gualtiere.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.



3. Update on road maintenance. (Road and Bridge)



MOTION was made by Commissioner Parker. Motion to approve the update on road maintenance.

SECOND was made by Commissioner Gualtiere.

AYES: All five. Exhibit 1

NAYS: None.

Motion carried by 5-0 vote.



4. Discuss and award janitorial contract for fiscal year 2000-2001. (Auditor)



MOTION was made by Judge Wood. Motion that we by pass the first three low bids and go with Service Master by Shaw, our current janitorial service.

SECOND was made by Commissioner Gualtiere.

AYES: All five. Exhibit 2

NAYS: None. Resolution #2000-115

Motion carried by 5-0 vote.



5. Discuss and act on request to approve contract with Randall County and West Texas Micrograph regarding an outside mailing service. (Auditor)



MOTION was made by Commissioner Gualtiere. Motion to approve the contract for professional services for West Texas Micrograph.

SECOND was made by Commissioner Huskey.

AYES: All five. Exhibit 3

NAYS: None. Resolution #2000-116

Motion carried by 5-0 vote.



6. Entertain presentation by Benton Overby of Enterprise Rent-A-Car concerning car rental options. Take any necessary action. (TW)



Presentation given; No action.



7. Discuss issues of concern related to construction of the new jail. Take any necessary action. (Sheriff)



None.



8. Discuss and act on request to transfer $1,000 from District Attorney-Telephone to District Attorney-Court Reporter Expense.



MOTION was made by Commissioner Gualtiere. Motion to approve the transfer from District Attorney-Telephone to District Attorney-Court Reporter.

SECOND was made by Commissioner Huskey.

AYES: All five. Exhibit 4

NAYS: None. Resolution #2000-117

Motion carried by 5-0 vote.



9. Discuss and act on request to transfer $1,500 from County Court at Law-Other Salaries to County Court at Law-Court Reporter Expense.



MOTION was made by Commissioner Gualtiere. Motion to transfer out of County Court at Law-Other Salaries $1,500 to County Court at Law-Court Reporter Expense.

SECOND was made by Commissioner Parker.

AYES: All five. Exhibit 5

NAYS: None. Resolution #2000-118

Motion carried by 5-0 vote.



10. Discuss and act on request to transfer $11,000 from Building Operations-Utilities to Building Operations-Contracted Services.



MOTION was made by Commissioner Parker. So moved.

SECOND was made by Commissioner Gualtiere.

AYES: All five. Exhibit 6

NAYS: None. Resolution #2000-119

Motion carried by 5-0 vote.

11. Review of correspondence with the commissioners court. (TW)



MOTION was made by Commissioner Huskey. Motion to write a short sweet note to him (Larry Borger) and tell him that our records reflect that that is not a county road, though it is dedicated to the public the County has never accepted it for maintenance.

SECOND was made by Judge Wood.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.



MOTION was made by Commissioner Gualtiere. Motion to approve the correspondence with Commissioners Court.

SECOND was made by Commissioner Huskey.

AYES: All five. Exhibit 7

NAYS: None.

Motion carried by 5-0 vote.



12. Discuss and act on possibility of holding the public hearing on the tax rate increase at a location other than the county commissioners courtroom.



MOTION was made by Commissioner Gualtiere. Motion to keep the public hearing here.

SECOND was made by Commissioner Huskey.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.



13. Accept official reports. (TW)



None.



14. Discuss the school crossing guard program and the possible imposition of an additional $1.50 vehicle registration fee to support the program. Take any desired action. (TW)



MOTION was made by Commissioner Gualtiere. Motion to impose $1.50 in registration for the crossing guard/county fee for child safety.

SECOND was made by Judge Wood.

AYES: One.

NAYS: Three. Wood, Huskey, Karrh.

ABSTAINING: One. Parker.

Motion failed by a 1-3-1 vote.



15. Discuss and act on Randall County employees= requests to attend meetings and conferences. (Auditor)



MOTION was made by Commissioner Gualtiere. Motion to approve the Randall County employees request to attend meetings and conferences.

SECOND was made by Commissioner Parker.

AYES: All five. Exhibit 8

NAYS: None.

Motion carried by 5-0 vote.



16. Discuss and act on request to approve annual contract with outside auditing firm. (Auditor)



MOTION was made by Commissioner Gualtiere. Motion to approve the contract with Doshier, Pickens & Francis, PC.

SECOND was made by Commissioner Huskey.

AYES: All five. Exhibit 9

NAYS: None. Resolution #2000-120

Motion carried by 5-0 vote.



17. Employment matters. (Treasurer)



MOTION was made by Commissioner Huskey. So moved.

SECOND was made by Judge Wood.

AYES: All five. Exhibit 10

NAYS: None.

Motion carried by 5-0 vote.



18. Approval of vouchers. (Auditor)



MOTION was made by Commissioner Gualtiere. Motion to pay the following bills.

SECOND was made by Commissioner Parker.

AYES: All five. Exhibit 11

NAYS: None.

Motion carried by 5-0 vote.



19. Public comment period. (TW)



None.



20. Agenda items for next meeting. (TW)



Addition to Investment policy. Next meeting September 5th, 4:00 pm, public hearing at 6:00 pm.



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Judge Wood adjourned the Randall County Commissioners Court until 4:00 pm. Tuesday, September 5, 2000 in the Randall County Square North Courtroom.

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At the meeting on September 5, 2000, Commissioner Parker moved to approve the minutes for the meeting held on the 29th of August 2000 as distributed. Commissioner Karrh seconded the motion. Four (4) Voted aye. The said minutes were approved as distributed and No corrections were made in open Court.



Ted Wood, County Judge, Presiding Officer of Commissioners Court





Attest:

Sue Wicker Bartolino, County Clerk