RANDALL COUNTY COMMISSIONERS COURT AGENDA

STATE OF TEXAS

COUNTY OF RANDALL

Be it remembered on this the 26^th day of September 2000, there came to and was held a Regular Meeting at 9:00 a.m. of the Commissioners= Court in and for Randall County, Texas with the following present and presiding:

Theodore Wood, Presiding County Judge

Robert Karrh Commissioner Precinct 1

Gene Parker, Commissioner Precinct 2

George Huskey, Commissioner Precinct 3

Craig Gualtiere, Commissioner Precinct 4 (only present to vote on #10)

Also present at the meeting was Joella McPherson, County Auditor and Sue Wicker Bartolino, County Clerk.

Danny Logan, Bell Avenue Baptist Church, gave the invocation.

RANDALL COUNTY COMMISSIONERS COURT AGENDA

SEPTEMBER 26, 2000

9:00 A.M. MEETING

COUNTY SQUARE NORTH COURTROOM

400 16TH STREET, CANYON, TEXAS

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Invocation: Brother Danny Logan, Bell Avenue Baptist Church, Amarillo, Texas

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1. Approval of the minutes of the September 19, 2000 commissioners court meeting. (TW)

2. Discuss and act on request to approve consulting contract on employee benefits between Randall County and Blair Rogers. (TW)

3. Discuss and act on request by Russell Hanson, Randall County Road Superintendent to accept maintenance of Flint Street located in the Arrowhead Addition, Unit #3 Section 149, Block 2, A B & M Survey, Randall County, Texas. (Road Dept.)

4. Discuss and act on request to award bid on liability insurance proposal for fiscal year 2000-2001. (Auditor)

5. Discuss and act on request to award bid #2000-51-2 HVAC Repair Contract. (Auditor)

6. Discuss and act on proposal to approve fire protection contract with the City of Amarillo. (TW)

7. Discuss and act on request to transfer $450.00 from District Attorney - Office Supplies to Capital Expenditures - District Attorney. (Auditor)

8. Discuss and act on request to transfer $2,800 from Building Maintenance - Vehicle Operations to Building Maintenance - Repairs and Maintenance and $400 from Building Maintenance - Dues and Meetings to Building Maintenance - Repairs and Maintenance. (Auditor)

9. Discuss and act on request by the Texas Department of Transportation to pay an additional $2,348.54 to complete the bridge project on County Road 229 (Cemetery Road). (TW)

10. Discuss and act on proposal to incur debt in the amount of roughly $6.1 million to pay for the increased costs of completing the new Randall County Jail. If it is decided that debt should be incurred, decide upon the form of the debt. (Debt could take the form of certificates of obligations.) Additionally, discuss the possibility of incurring debt to pay for (1) Software Group Software ($1,000,000); Net Date Software ($55,000); and (3) Telephone System ($300,000). If it is decided that debt should be incurred, decide upon the form of the debt. (TW)

11. Discuss and act upon proposal to require that all notices published in newspapers by and on behalf of Randall County be brought to the attention of the commissioners court. (CG)

12. Discuss and act on proposal to require that county commissioners have access to bid specifications for at least one week before any bid specifications may be approved. (CG)

13. Discuss and act on proposal to increase the change fund for the tax office from $950 to $1,000. (Tax Assessor/ Collector)

14. Discuss and act on proposal to increase the change fund for the county clerk office from $100 to $200. (County Clerk)

15. Discuss and act on proposal to transfer $3,000 from County Auditor - Other Salaries to Capital Expenditures - County Auditor and $500 from County Auditor - Other Salaries to County Auditor - Office Supplies. (Auditor)

16. Discuss issues of concern related to construction of the new jail. Take any necessary action. (Sheriff)

17. Review of correspondence with the commissioners' court. (TW)

18. Accept official reports. (TW)

19. Discuss and act on Randall County employees= requests to attend meetings and conferences. (Auditor)

20. Employment matters. (Treasurer)

21. Approval of vouchers. (Auditor)

22. Public comment period. (TW)

23. Agenda items for next meeting. (TW)

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The public is invited and encouraged to speak on any agenda item and will be given an opportunity to do so before any vote is taken.

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This agenda notice is made in accordance with Texas Government Code Annotated, Chapter 551 (Vernon 1994), Texas Open Meetings Act.

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Agenda items may not necessarily be considered in the order listed on the agenda.

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The Randall County Commissioners Court reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073, (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).

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Ted Wood

Randall County Judge

1. Approval of the minutes of the September 19, 2000 commissioners COURT MEETING. (tw)

MOTION was made by Commissioner Parker. Motion we approve the minutes of the September 19, 2000 Commissioners Court meeting.

SECOND was made by Commissioner Karrh.

AYES: Four.

NAYS: None.

Motion carried by 4-0 vote.

2. Discuss and act on request to approve consulting contract on employee benefits between Randall County and Blair Rogers. (TW)

MOTION was made by Commissioner Huskey. Motion that we approve the contract with the Consultant.

SECOND was made by Commissioner Parker.

AYES: Four. Exhibit 1

NAYS: None. Resolution #2000-147

Motion carried by 4-0 vote.

MOTION was made by Commissioner Huskey. Move that we accept maintenance of Flint Street located in the Arrowhead Addition Unit #3.

SECOND was made by Commissioner Karrh.

AYES: Four.

NAYS: None.

Motion carried by 4-0 vote.

4. Discuss and act on request to award bid on liability insurance proposal for fiscal year 2000-2001. (Auditor)

MOTION was made by Judge Wood. Move that for the Property / Boiler & Machinery Insurance "A" that we go with Texas Association of Counties with the bid of $48,529; that on items B & C, General Liability & Auto Liability, we go with PIA Insurance Co., the total of those two items is $64,257; that on Worker's Comp. Insurance, item D, that we go with Texas Association of Counties, a bid of $87,034; on items E & F we go with Blackwell & Associates, the total $60,378; and that with the crime insurance we go back with PIA at $930.

Motion withdrawn.

MOTION was made by Commissioner Huskey. Motion that we accept the over all low bid on items A, B, C, E, F, & G which is with Blackwell & Associates.

SECOND was made by Commissioner Parker.

AYES: Two.

NAYS: Two. Wood, Karrh.

Motion failed by 2-2 vote.

MOTION was made by Commissioner Huskey. Motion on "D" that we accept Texas Association of Counties for our Workers Comp.

SECOND was made by Commissioner Karrh.

AYES: Four.

NAYS: None.

Motion carried by 4-0 vote.

MOTION was made by Commissioner Karrh. Motion that we accept Texas Association of Counties for "A", and we accept PIA for B, C, E, F, & G.

SECOND was made by Judge Wood.

AYES: Three. Exhibit 2

NAYS: One. Huskey. Resolution #2000-148

Motion carried by 3-1 vote.

5. Discuss and act on request to award bid #2000-51-2 HVAC Repair Contract. (Auditor)

MOTION was made by Commissioner Parker. Motion that we approve bid #2000-51-2 for HVAC service contract to Allen's Tri-State Mechanical.

SECOND was made by Commissioner Huskey.

AYES: Four. Exhibit 3

NAYS: None. Resolution #2000-149

Motion carried by 4-0 vote.

6. Discuss and act on proposal to approve fire protection contract with the City of Amarillo. (TW)

No action, contract unavailable.

7. Discuss and act on request to transfer $450.00 from District Attorney - Office Supplies to Capital Expenditures - District Attorney. (Auditor)

MOTION was made by Commissioner Huskey. Move we approve.

SECOND was made by Commissioner Karrh.

AYES: Four. Exhibit 4

NAYS: None. Resolution #2000-150

Motion carried by 4-0 vote.

MOTION was made by Commissioner Parker. So moved.

SECOND was made by Commissioner Huskey.

AYES: Four. Exhibit 5

NAYS: None. Resolution #2000-151

Motion carried by 4-0 vote.

9. Discuss and act on request by the Texas Department of Transportation to pay an additional $2,348.54 to complete the bridge project on County Road 229 (Cemetery Road). (TW)

Tabled.

10. Discuss and act on proposal to incur debt in the amount of roughly $6.1 million to pay for the increased costs of completing the new Randall County Jail. If it is decided that debt should be incurred, decide upon the form of the debt. (Debt could take the form of certificates of obligations.) Additionally, discuss the possibility of incurring debt to pay for (1)Software Group Software ($1,000,000); Net Date Software ($55,000); and (3) Telephone System ($300,000). If it is decided that debt should be incurred, decide upon the form of the debt. (TW)

MOTION was made by Commissioner Parker. Motion that we carry this $7 million on Certificates of Obligation for 20 years, our first payment will be next year.

SECOND was made by Commissioner Karrh.

AYES: All five.

NAYS: None. Resolution #2000-152

Motion carried by 5-0 vote.

11. Discuss and act upon proposal to require that all notices published in newspapers by and on behalf of Randall County be brought to the attention of the commissioners court. (CG)

Tabled.

12. Discuss and act on proposal to require that county commissioners have access to bid specifications for at least one week before any bid specifications may be approved. (CG)

Tabled.

13. Discuss and act on proposal to increase the change fund for the tax office from $950 to $1,000. (Tax Assessor/ Collector)

MOTION was made by Commissioner Parker. So moved.

SECOND was made by Commissioner Huskey.

AYES: Four.

NAYS: None.

Motion carried by 4-0 vote.

14. Discuss and act on proposal to increase the change fund for the county clerk office from $100 to $200. (County Clerk)

MOTION was made by Commissioner Karrh. So moved.

SECOND was made by Commissioner Huskey.

AYES: Four.

NAYS: None.

Motion carried by 4-0 vote.

MOTION was made by Commissioner Parker. So moved.

SECOND was made by Commissioner Karrh.

AYES: Two.

NAYS: Two. Wood, Huskey.

Motion failed by 2-2 vote.

MOTION was made by Commissioner Huskey. Move that we authorize the County Auditor's office move $500 from other salaries to office supplies.

SECOND was made by Commissioner Karrh.

AYES: Four. Exhibit 6

NAYS: None. Resolution #2000-153

Motion carried by 4-0 vote.

16. Discuss issues of CONCERN related to construction of the new jail. Take any necessary action. (Sheriff)

None.

17. Review of correspondence with the commissioners court. (TW)

None.

18. Accept official reports. (TW)

None.

19. Discuss and act on Randall County employees= requests to attend meetings and conferences. (Auditor)

MOTION was made by Commissioner Karrh. Motion that we accept the employee's request to attend meetings and conferences.

SECOND was made by Commissioner Huskey.

AYES: Four. Exhibit 7

NAYS: None.

Motion carried by 4-0 vote.

20. Employment matters. (Treasurer)

MOTION was made by Commissioner Parker. Move we accept the employment matters report.

SECOND was made by Commissioner Karrh.

AYES: Four. Exhibit 8

NAYS: None.

Motion carried by 4-0 vote.

21. Approval of vouchers. (Auditor)

MOTION was made by Commissioner Parker. Motion we pay the bills.

SECOND was made by Commissioner Huskey.

AYES: Four. Exhibit 9

NAYS: None.

Motion carried by 4-0 vote.

22. Public comment period. (TW)

None.

23. Agenda items for next meeting. (TW)

List of investments.

Next meeting October 3, at 9:00 a.m.

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Judge Wood adjourned the Randall County Commissioners Court until 9:00 am. Tuesday, October, 3^rd, 2000 in the Randall County Square North Courtroom.

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At the meeting on October 3, 2000, Commissioner Karrh moved to approve the minutes for the meeting held on the 26^th of September 2000 as distributed. Commissioner Parker seconded the motion. Five (5) Voted aye. The said minutes were approved as distributed and No correction was made in open Court.

Ted Wood, County Judge, Presiding Officer of Commissioners Court

Attest:

Sue Wicker Bartolino, County Clerk