STATE OF TEXAS

 

COUNTY OF RANDALL

 

Be it remembered on this the 2nd day of October, 2001, there came to and was held a Regular Meeting at 3:30 p.m. of the Commissioners= Court in and for Randall County, Texas with the following present and presiding:

 

Theodore Wood,            Presiding County Judge

Robert Karrh Commissioner Precinct 1

Gene Parker,                   Commissioner Precinct 2         

George Huskey,            Commissioner Precinct 3         

Craig Gualtiere,            Commissioner Precinct 4         

 

Also present at the meeting was Joella McPherson, County Auditor and Sue Wicker Bartolino, County Clerk.

Joella McPherson, County Auditor, gave the invocation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                        RANDALL COUNTY COMMISSIONERS COURT AGENDA

 

                                                             OCTOBER 2, 2001

 

                                                                     3:30 P. M. MEETING

 

                                        COUNTY SQUARE NORTH COURTROOM

 

                                            400 16TH STREET, CANYON, TEXAS

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Invocation:                      ====================================================================== 

 

1.         Discuss and act on request to approve the minutes of the September 25, 2001             commissioners court meeting. (TW)

 

2.            Presentation by Grant Smith with PIA Insurance concerning increase in liability insurance             premiums for 2001-2002 fiscal year.  Take any necessary action.  (Auditor)

 

3.         Discuss and act on request to adopt formal written personnel policy that mandates the             receipt of a completed time sheet by the county treasurer before a paycheck will be issued.                  (TW)

 

4.         Discuss and act on request to amend personnel policy to state that health insurance coverage             for a new employee will begin “on the first day of the new pay cycle following the             completion of six full weeks of employment.”  (TW)

 

5.         Discuss and act on request to approve new personnel policy provision stating that sick             leave, vacation time and comp time may not be used in calculating overtime hours.  (TW)

 

6.         Discuss and act on proposal to change the period of time for which health insurance             premiums cover insured employees and family members from a one-month time period to a             28–day time period.  (TW)

 

7.         Discuss and act on proposal to rectify an error that occurred in each of the two September             paychecks for the approximately 87 county employees who have extra money withheld             from their paychecks to provide health insurance coverage for spouses and/or children.  The             error was that this money was not withheld from the September checks, resulting in             paychecks that were larger than usual for these employees.  The specific proposal to rectify   this error is to withhold the amount that should have been withheld in September from the             next four paychecks.  (TW)

 

8.            Discussion of compensation for the County Court at Law Court Reporter and related issues.              Take any necessary action.  (CG)   

 

9.            Discussion of plaques at the new jail. Take any necessary action,  (TW)   

 

10.       Discuss and act on request to approve nunc pro tunc order serving to correct clerical errors   in legal descriptions of new election precincts’ boundaries.  (TW)               

 

11.       Discuss and act on proposal to adopt “jury plan” as recommended by the district clerk.    (District Clerk) 

 

12.       Discuss and act on request to transfer $40 from County Court at Law--Office Supplies to         Capital Expenditures--County Court at Law.   (Auditor) 

 

13.       Discuss and act on request to transfer $1,600 from Extension--Vehicle Operations ($800)

            and Extension--Dues &Meetings ($800) to Capital Expenditures--Extension.

 

14.       Discuss and award Bid #2001-62-9 for shop equipment.  (Auditor)

 

15.       Discuss and approve specifications for Bid #2001-63-1 for one full size automobile for             Randall County Juvenile Probation.  (Auditor)

 

16.       Discuss and approve specifications for Bid #2001-62-10 for four full size automobiles with      police packages to be used in the Sheiriff’s Office for patrol deputies.  (Sheriff’s Office)

 

17.       Discuss and approve specifications for Bid #2001-62-11 for two full size automobiles with      police packages for Sheriff’s Office investigators.  (Sheriff’s Office)

 

18.       Discuss and approve specifications for Bid #2001-62-12 for one full size 15 passenger van.              (Sheriff’s Office)

 

19.       Discuss and approve specifications for Bid #2001-62-13 for one ¾-ton crew cab pick-up for             Sheriff’s Office.  (Sheriff’s Office)

 

20.       Discuss and approve specifications for Bid #2001-62-14 for one seven-passenger minivan.             (Sheriff’s Office)

 

21.       Discuss and act on request to transfer $15,000 from Road & Bridge--Other Salaries

            to Road& Bridge--Vehicle Operations ($10,000) and Road & Bridge--Road Repairs             ($5,000).  (Auditor)

   

22.       Review of correspondence with the commissioners court.  (TW)

 

23        Accept official reports.  (TW)

 

24.       Discuss and act on Randall County employees' requests to attend meetings and conferences.              (Auditor)

 

25            Approval of vouchers.  (Auditor)

 

26.       Public comment period.  (TW)

 

27.       Agenda items for next meeting.  (TW)

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The public is invited and encouraged to speak on any agenda item and will be given an opportunity to do so before any vote is taken.

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This agenda notice is made in accordance with Texas Government Code Annotated, Chapter 551

(Vernon 1994),Texas Open Meetings Act.

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Agenda items may not necessarily be considered in the order listed on the agenda.

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The Randall County Commissioners Court reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (deliberations about Gifts and Donations), 551.074

(Personnel Matters), 551.076 (Deliberations about Security Devices and 551.086 (Economic Development).  See also Op. Tex. Att’y Gen. No. JC-0057 (1999); Att’y Gen. LO-90-27.

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                                                                                          ________________________                                                                                                                                                                                                                                 Ted Wood                                                                                                                                                                                                                                              Randall County Judge

 

 

 

 

 

 

 

 

1.            DISCUSS AND ACT ON REQUEST TO APPROVE THE MINUTES OF THE SEPTEMBER 25, 2001 COMMISSIONERS COURT MEETING. (TW)

 

Motion was made by Commissioner Karrh.  So moved.

SECOND was made by Commissioner Parker.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

2.            PRESENTATION BY GRANT SMITH WITH PIA INSURANCE CONCERNING INCREASE IN LIABILITY INSURANCE PREMIUMS FOR 2001-2002 FISCAL YEAR.  TAKE ANY NECESSARY ACTION.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion that we approve the PIA Insurance proposal with the changes to the policy of changing the Public Officials liability to a million and a $25,000 deductible and change the million dollar limit, bring it down from a two million dollar limit on law enforcement.

SECOND was made by Judge Wood.

AYES: All five.                                                                                     Exhibit 1

NAYS: None.                                                                                                  Resolution #2001-147

Motion carried by 5-0 vote.                                                                                                                

 

3.            DISCUSS AND ACT ON REQUEST TO ADOPT FORMAL WRITTEN PERSONNEL POLICY THAT MANDATES THE RECEIPT OF A COMPLETED TIME SHEET BY THE COUNTY TREASURER BEFORE A PAYCHECK WILL BE ISSUED.      (TW)

 

Motion was made by Judge Wood.  Motion that we approve the proposed policy except for the second to last paragraph which deals with vacation time and sick leave.

SECOND was made by Commissioner Gualtiere.

AYES: All five.                                                                                     Exhibit 2

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

4.            DISCUSS AND ACT ON REQUEST TO AMEND PERSONNEL POLICY TO STATE THAT HEALTH INSURANCE COVERAGE FOR A NEW EMPLOYEE WILL BEGIN “ON THE FIRST DAY OF THE NEW PAY CYCLE FOLLOWING THE COMPLETION OF SIX FULL WEEKS OF EMPLOYMENT.”  (TW)

 

Tabled.                                                                                                                                    

 

5.            DISCUSS AND ACT ON REQUEST TO APPROVE NEW PERSONNEL POLICY PROVISION STATING THAT SICK LEAVE, VACATION TIME AND COMP TIME MAY NOT BE USED IN CALCULATING OVERTIME HOURS.  (TW)

 

Motion was made by Commissioner Gualtiere.  Motion to accept the language as proposed for sick-time and vacation-time.

SECOND was made by Judge Wood.

MOTION & SECOND WITHDRAWN                                                                    

 

Motion was made by Commissioner Karrh.  Motion that we table this for a week.

SECOND was made by Judge Wood.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

6.            DISCUSS AND ACT ON PROPOSAL TO CHANGE THE PERIOD OF TIME FOR WHICH HEALTH INSURANCE PREMIUMS COVER INSURED EMPLOYEES AND FAMILY MEMBERS FROM A ONE-MONTH TIME PERIOD TO A 28–DAY TIME PERIOD.  (TW)

 

Motion was made by Commissioner Huskey.  Move that we table this.

SECOND was made by Commissioner Gualtiere.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

7.            DISCUSS AND ACT ON PROPOSAL TO RECTIFY AN ERROR THAT OCCURRED IN EACH OF THE TWO SEPTEMBER PAYCHECKS FOR THE APPROXIMATELY 87 COUNTY EMPLOYEES WHO HAVE EXTRA MONEY WITHHELD FROM THEIR PAYCHECKS TO PROVIDE HEALTH INSURANCE COVERAGE FOR SPOUSES AND/OR CHILDREN.  THE ERROR WAS THAT THIS MONEY WAS NOT WITHHELD FROM THE SEPTEMBER CHECKS, RESULTING IN PAYCHECKS THAT WERE LARGER THAN USUAL FOR THESE EMPLOYEES.  THE SPECIFIC PROPOSAL TO RECTIFY THIS ERROR IS TO WITHHOLD THE AMOUNT THAT SHOULD HAVE BEEN WITHHELD IN SEPTEMBER FROM THE NEXT FOUR PAYCHECKS.  (TW)

 

Motion was made by Commissioner Huskey.  Motion that we continue to take those premiums out in advance.

SECOND was made by Judge Wood.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

Motion was made by Commissioner Huskey.  Motion that we recover this over six paychecks.

SECOND was made by Commissioner Karrh.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

8.            DISCUSSION OF COMPENSATION FOR THE COUNTY COURT AT LAW COURT REPORTER AND RELATED ISSUES.  TAKE ANY NECESSARY ACTION.  (CG)

 

Tabled for one week.                                                                                                                          

 

9.            DISCUSSION OF PLAQUES AT THE NEW JAIL. TAKE ANY NECESSARY ACTION,  (TW)

 

Motion was made by Commissioner Karrh.  Motion that we do accordingly to this sketch.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                     Exhibit 3

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

10.            DISCUSS AND ACT ON REQUEST TO APPROVE NUNC PRO TUNC ORDER SERVING TO CORRECT CLERICAL ERRORS IN LEGAL DESCRIPTIONS OF NEW ELECTION PRECINCTS’ BOUNDARIES.  (TW)

 

Motion was made by Commissioner Parker.  Motion to approve the Nunc Pro Tunc Order.

SECOND was made by Commissioner Huskey.

AYES: All five.                                                                                     Exhibit 4

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

11.            DISCUSS AND ACT ON PROPOSAL TO ADOPT “JURY PLAN” AS RECOMMENDED BY THE DISTRICT CLERK.  (DISTRICT CLERK)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the Resolution – Jury Plan recommended by the District Clerk.

SECOND was made by Commissioner Karrh.

AYES: All five.                                                                                     Exhibit 5

NAYS: None.                                                                                                  Resolution #2001-148

Motion carried by 5-0 vote.                                                                                                                

 

12.            DISCUSS AND ACT ON REQUEST TO TRANSFER $40 FROM COUNTY COURT AT LAW--OFFICE SUPPLIES TO CAPITAL EXPENDITURES--COUNTY COURT AT LAW.   (AUDITOR) 

 

Motion was made by Commissioner Karrh.  So moved.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                     Exhibit 6

NAYS: None.                                                                                                  Resolution #2001-149

Motion carried by 5-0 vote.                                                                                                                

 

13.            DISCUSS AND ACT ON REQUEST TO TRANSFER $1,600 FROM EXTENSION--VEHICLE OPERATIONS ($800) AND EXTENSION--DUES &MEETINGS ($800) TO CAPITAL EXPENDITURES--EXTENSION.

 

Motion was made by Commissioner Karrh.  So moved.

SECOND was made by Commissioner Parker.

AYES: Four.                                                                                                    Exhibit 7

NAYS: None.  Gualtiere not present to vote.                                                 Resolution #2001-150

Motion carried by 4-0 vote.                                                                                                                

 

14.            DISCUSS AND AWARD BID #2001-62-9 FOR SHOP EQUIPMENT.  (AUDITOR)

 

Motion was made by Commissioner Huskey.  Motion that we accept the low bid for the Air Compressor from Stansbury Equipment for $1,489.00; accept the Tire Machine & Spreader for the low bidder Carquest Auto #9 for $2,750.00; accept the low bid for the Wheel Balancer from Snap on Tools for $2,621.25; accept the low bid for Lifts from Stansbury Equipment for $2,850.00, plus the installation of $225.00; accept the low bid for Oil Storage Tanks from Stansbury Equipment for $5,390.00; low bid for Battery Tester & Charger from Snap on Tools for $2,620.00; low bid for Exhaust Hoses from Carquest Auto #9 for $260.00, for a total bid on the Shop Equipment for $26,521.50.

SECOND was made by Commissioner Karrh.

AYES: Four.                                                                                                    Exhibit 8

NAYS: None.   Gualtiere not present to vote.                                     Resolution #2001-151

Motion carried by 4-0 vote.                                                                                                                

 

15.            DISCUSS AND APPROVE SPECIFICATIONS FOR BID #2001-63-1 FOR ONE FULL SIZE AUTOMOBILE FOR RANDALL COUNTY JUVENILE PROBATION.  (AUDITOR)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the bid specifications for #2001-63-1

SECOND was made by Commissioner Karrh.

AYES: Four.                                                                                                    Exhibit 9

NAYS: One.  Huskey.

Motion carried by 4-1 vote.                                                                                                                

 

16.            DISCUSS AND APPROVE SPECIFICATIONS FOR BID #2001-62-10 FOR FOUR FULL SIZE AUTOMOBILES WITH POLICE PACKAGES TO BE USED IN THE SHERIFF’S OFFICE FOR PATROL DEPUTIES.  (SHERIFF’S OFFICE)

 

Motion was made by Commissioner Gualtiere.  Motion to approve the bid specifications for #2001-62-10

SECOND was made by Commissioner Huskey.

AYES: All five.                                                                                     Exhibit 10

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

17.            DISCUSS AND APPROVE SPECIFICATIONS FOR BID #2001-62-11 FOR TWO FULL SIZE AUTOMOBILES WITH POLICE PACKAGES FOR SHERIFF’S OFFICE INVESTIGATORS.  (SHERIFF’S OFFICE)

 

Motion was made by Commissioner Parker.  So moved.

SECOND was made by Commissioner Gualtiere.

AYES: All five.                                                                                     Exhibit 11

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

18.            DISCUSS AND APPROVE SPECIFICATIONS FOR BID #2001-62-12 FOR ONE FULL SIZE 15 PASSENGER VAN.  (SHERIFF’S OFFICE)

 

Motion was made by Judge Wood.  Motion to table this for one week.

SECOND was made by Commissioner Gualtiere.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

19.            DISCUSS AND APPROVE SPECIFICATIONS FOR BID #2001-62-13 FOR ONE ¾-TON CREW CAB PICK-UP FOR SHERIFF’S OFFICE.  (SHERIFF’S OFFICE)

 

Motion was made by Commissioner Gualtiere.  Motion to table this issue.

SECOND was made by Judge Wood.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

20.            DISCUSS AND APPROVE SPECIFICATIONS FOR BID #2001-62-14 FOR ONE SEVEN-PASSENGER MINIVAN. (SHERIFF’S OFFICE)

 

Motion was made by Judge Wood.  Motion to table this.

SECOND was made by Commissioner Karrh.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

21.            DISCUSS AND ACT ON REQUEST TO TRANSFER $15,000 FROM ROAD & BRIDGE--OTHER SALARIES TO ROAD& BRIDGE--VEHICLE OPERATIONS ($10,000) AND ROAD & BRIDGE--ROAD REPAIRS ($5,000).  (AUDITOR)

 

Motion was made by Commissioner Karrh.  So moved.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                     Exhibit 12

NAYS: None.                                                                                                  Resolution #2001-152

Motion carried by 5-0 vote.                                                                                                                

 

22.            REVIEW OF CORRESPONDENCE WITH THE COMMISSIONERS COURT.  (TW)

 

Motion was made by Commissioner Parker.  Motion we approve the correspondence with Commissioners Court.

SECOND was made by Commissioner Huskey.

AYES: All five.                                                                                     Exhibit 13

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

23            ACCEPT OFFICIAL REPORTS.  (TW)

 

Motion was made by Commissioner Huskey.  So moved.

SECOND was made by Commissioner Karrh.

AYES: All five.                                                                                     Exhibit 14

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

24.            DISCUSS AND ACT ON RANDALL COUNTY EMPLOYEES' REQUESTS TO ATTEND MEETINGS AND CONFERENCES.  (AUDITOR)

 

None.                                                                                                                                                  

 

25            APPROVAL OF VOUCHERS.  (AUDITOR)

 

Motion was made by Commissioner Karrh.  Motion to approve the following checks.

SECOND was made by Commissioner Parker.

AYES: All five.                                                                                     Exhibit 15

NAYS: None.

Motion carried by 5-0 vote.                                                                                                                

 

26.            PUBLIC COMMENT PERIOD.  (TW)

 

None.                                                                                                                                                  

 

27.            AGENDA ITEMS FOR NEXT MEETING.  (TW)

 

Next meeting October 9th, at 3:30 p.m.                                                                                             

 

 

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Judge Wood adjourned the Randall County Commissioners Court until 3:30 p.m. Tuesday, October 9, 2001 in the Randall County Square North Courtroom.

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At the meeting on October 9, 2001, Commissioner Karrh  moved to approve the minutes for the meeting held on the 2nd of October 2001 as distributed.  Commissioner Huskey seconded the motion.   Five (5)  Voted aye.  The said minutes were approved as distributed and  No  correction was made in open Court.

                                                           

Ted Wood, County Judge, Presiding Officer of Commissioners Court

 

Attest:                                                                                                                                 

Sue Wicker Bartolino, County Clerk