STATE OF TEXAS



COUNTY OF RANDALL



Be it remembered on this the 14th day of November 2000, there came to and was held a Regular Meeting at 9:00 a.m. of the Commissioners= Court in and for Randall County, Texas with the following present and presiding:



Theodore Wood, Presiding County Judge

Robert Karrh Commissioner Precinct 1

Gene Parker, Commissioner Precinct 2

George Huskey, Commissioner Precinct 3

Craig Gualtiere, Commissioner Precinct 4



Also present at the meeting was Joella McPherson, County Auditor and Sue Wicker Bartolino, County Clerk.

Clark Williams, First United Methodist Church, gave the invocation.

























































RANDALL COUNTY COMMISSIONERS COURT AGENDA



NOVEMBER 14, 2000



9:00 A.M. MEETING



COUNTY SQUARE NORTH COURTROOM



400 16TH STREET, CANYON, TEXAS

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Invocation: Clark Williams, First United Methodist Church, Canyon, Texas

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1. Approval of the minutes of the October 31, 2000 and the November 7, 2000 commissioners court meetings. (TW)



2. Canvass the results of the November 7, 2000 general election. (TW)



3. Make official clarification of the number of signatures necessary to force a rollback election. (TW)



4. Discuss and act on proposal to approve administrative agreement with Employee Benefit Administrators, Inc. (Auditor)



5. Discuss and act on proposal to award Bid #2000-50-2 for roof repairs. (Auditor)



6. Discuss and act on all matters incident and related to the issuance and sale of $6,000,000 Certificates of Obligation, Series 2000 and the execution and delivery of $1,000,000 Public Property Finance Contractrual Oglibations, Series 2000, including the receipt of bids therfor and the adoption of orders pertaining thereto. (Auditor)



7. Discuss and act on proposal to purchase new computer for the Auditor=s office. (Auditor)

8. Discuss whether Randall County should accept grant from the U. S. Department of Justice - Office of Commmunity Oriented Policing Services for partial funding for a Civilian Public Information Officer in the Sheriff=s Department. (CG)



9. Discuss issues of concern related to construction of the new jail. Take any necessary action. (TW)



10. Discuss and act on proposal to approve interlocal agreement allowing Randall County to be accepted as a particpant in the Texas Association of Counties Insurance Trust Fund which would allow Randall County to offer improved health care coverage to retirees at no additional cost to Randall County. (Treasurer)



11. Review of correspondence with the commissioners court. (TW)



12. Accept official reports. (TW)



13. Discuss and act on Randall County employees= requests to attend meetings and conferences. (Auditor)



14. Approval of vouchers. (Auditor)



15. Public comment period. (TW)



16. Agenda items for next meeting. (TW)



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The public is invited and encouraged to speak on any agenda item and will be given an oppurtunity to do so before any vote is taken.

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This agenda notice is made in accordance with Texas Government Code Annotated, Chapter 551

(Vernon 1994), Texas Open Meetings Act.

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Agenda items may not necessarily be considered in the order listed on the agenda.

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The Randall County Commissioners Court reserves the right to adjourn into executive session at anytime during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (deliberations about Gifts and Donations), 551.074

(Personnel Matters), 551.076 (Deliberations about Security Devices and 551.086 (Economic Development). See also Op. Tex. Att=y Gen. No. JC-0057 (1999); Att=y Gen. LO-90-27.

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Ted Wood

Randall County Judge



















































































EMERGENCY AGENDA ITEM



RANDALL COUNTY COMMISSIONERS' COURT



November 14, 2000



9:00 A.M.



COUNTY SQUARE NORTH COURTROOM



400 16TH STREET, CANYON, TEXAS





1. Discuss and consider the purchase of a router for the Data Processing Department. The router is to connect Sheriff's department and the Randall 2 facility through Potter County. This is necessary for the installation of the Software Group system.















____________________________________

Ted Wood

Randall County Judge Wood













This emergency agenda item is posted pursuant to Texas Government Code Annotated Section 551.045 (Vernon 1994), which allows for an emergency addition to a meeting agenda when there is an emergency or an urgent public necessity. In this case, an emergency exists because immediate action by the Randall County Commissioners' Court is required because of a reasonably unforeseeable situation. Specifically, the reasonably unforeseeable situation is that a computer system is currently being installed and a router is absolutely necessary to complete the installation of the system.











































1. APPROVAL OF THE MINUTES OF THE OCTOBER 31, 2000 AND THE NOVEMBER 7, 2000 COMMISSIONERS COURT MEETINGS. (TW)



Motion was made by Commissioner Gualtiere. Motion to approve the October 31, 2000 minutes along with the November 7, 2000 minutes.

SECOND was made by Commissioner Karrh.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.



2. CANVASS THE RESULTS OF THE NOVEMBER 7, 2000 GENERAL ELECTION. (TW)



Motion was made by Commissioner Karrh. Motion to accept the canvass report - So moved.

SECOND was made by Commissioner Gualtiere.

AYES: All five. Exhibit 1

NAYS: None. Resolution #2000-178

Motion carried by 5-0 vote.



3. MAKE OFFICIAL CLARIFICATION OF THE NUMBER OF SIGNATURES NECESSARY TO FORCE A ROLLBACK ELECTION. (TW)



Motion was made by Commissioner Huskey. Motion that we ask the Voter Registration Dept. of the County to handle the validation of these and bring us back a report.

SECOND was made by Judge Wood.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.



4. DISCUSS AND ACT ON PROPOSAL TO APPROVE ADMINISTRATIVE AGREEMENT WITH EMPLOYEE BENEFIT ADMINISTRATORS, INC. (AUDITOR)



Motion was made by Commissioner Gualtiere. Motion to approve the Administrative Agreement with Employee Benefit Administrators, Inc.

SECOND was made by Commissioner Huskey.

AYES: All five.

NAYS: None. Resolution #2000-179

Motion carried by 5-0 vote.



5. DISCUSS AND ACT ON PROPOSAL TO AWARD BID #2000-50-2 FOR ROOF REPAIRS. (AUDITOR)



Motion was made by Commissioner Huskey. Move that we accept the low bid. (Construction Services)

SECOND was made by Commissioner Karrh.

MOTION and 2nd WITHDRAWN.



MOTION was made by Commissioner Gualtiere. Motion to table the bid specs for #2000-50-2.

SECOND was made by Commissioner Parker.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.



6. DISCUSS AND ACT ON ALL MATTERS INCIDENT AND RELATED TO THE ISSUANCE AND SALE OF $6,000,000 CERTIFICATES OF OBLIGATION, SERIES 2000 AND THE EXECUTION AND DELIVERY OF $1,000,000 PUBLIC PROPERTY FINANCE CONTRACTUAL OBLIGATIONS, SERIES 2000, INCLUDING THE RECEIPT OF BIDS THEREFOR AND THE ADOPTION OF ORDERS PERTAINING THERETO. (AUDITOR)



Motion was made by Judge Wood. Motion to take the low bidder as recommended by the County Auditor, which in the case of the $6,000,000 would be the First Union Securities bid at a true interest cost of 5.3444723% and on the $1,000,000 issue the bid from Frost Capital Markets at a true interest cost of 4.7775%.

SECOND was made by Commissioner Karrh.

AYES: All five. Exhibit 2

NAYS: None. Resolution #2000-180

Motion carried by 5-0 vote.



7. DISCUSS AND ACT ON PROPOSAL TO PURCHASE NEW COMPUTER FOR THE AUDITOR=S OFFICE. (AUDITOR)



Motion was made by Commissioner Parker. Motion we purchase the computer for the Auditor's Office.

Motion died for lack of a second.



MOTION was made by Commissioner Gualtiere. Motion to deny request for purchasing a p.c. for the Auditor's office.

Motion died for lack of a second.



MOTION was made by Judge Wood. Motion that we purchase the appropriate p.c.

SECOND was made by Commissioner Karrh.

AYES: Three.

NAYS: Two. Gualtiere, Huskey.

Motion carried by 3-2 vote.

8. DISCUSS WHETHER RANDALL COUNTY SHOULD ACCEPT GRANT FROM THE U. S. DEPARTMENT OF JUSTICE - OFFICE OF COMMUNITY ORIENTED POLICING SERVICES FOR PARTIAL FUNDING FOR A CIVILIAN PUBLIC INFORMATION OFFICER IN THE SHERIFF=S DEPARTMENT. (CG)



Motion was made by Commissioner Parker. Motion that we do allow you to pursue this grant.

SECOND was made by Judge Wood.

AYES: Three.

NAYS: Two. Gualtiere, Huskey. Resolution #2000-181

Motion carried by 3-2 vote.



9. DISCUSS ISSUES OF CONCERN RELATED TO CONSTRUCTION OF THE NEW JAIL. TAKE ANY NECESSARY ACTION. (TW)



None.



10. DISCUSS AND ACT ON PROPOSAL TO APPROVE INTER-LOCAL AGREEMENT ALLOWING RANDALL COUNTY TO BE ACCEPTED AS A PARTICIPANT IN THE TEXAS ASSOCIATION OF COUNTIES INSURANCE TRUST FUND WHICH WOULD ALLOW RANDALL COUNTY TO OFFER IMPROVED HEALTH CARE COVERAGE TO RETIREES AT NO ADDITIONAL COST TO RANDALL COUNTY. (TREASURER)



Motion was made by Judge Wood. Motion that we approve the inter-local agreement that would make it possible.

SECOND was made by Commissioner Huskey.

AYES: All five. Exhibit 3

NAYS: None. Resolution #2000-182

Motion carried by 5-0 vote.



11. REVIEW OF CORRESPONDENCE WITH THE COMMISSIONERS COURT. (TW)



None



12. ACCEPT OFFICIAL REPORTS. (TW)



Motion was made by Commissioner Gualtiere. Motion to accept the Official Reports.

SECOND was made by Commissioner Huskey.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.



MOTION was made by Judge Wood. Motion to add report from Lake Tanglewood Volunteer Fire Dept.

SECOND was made by Commissioner Huskey.

AYES: All five. Exhibit 4

NAYS: None.

Motion carried by 5-0 vote.



13. DISCUSS AND ACT ON RANDALL COUNTY EMPLOYEES= REQUESTS TO ATTEND MEETINGS AND CONFERENCES. (AUDITOR)



None.



14. APPROVAL OF VOUCHERS. (AUDITOR)



Motion was made by Commissioner Gualtiere. Motion the following checks be paid, excluding check #3433.

SECOND was made by Judge Wood.

AYES: All five. Exhibit 5

NAYS: None.

Motion carried by 5-0 vote.



15. PUBLIC COMMENT PERIOD. (TW)



None.



16. AGENDA ITEMS FOR NEXT MEETING. (TW)



Agenda Item #5; Accept rollback petition; Next meeting November 21st at 9:00 a.m.





EMERGENCY AGENDA ITEM



2. DISCUSS AND CONSIDER THE PURCHASE OF A ROUTER FOR THE DATA PROCESSING DEPARTMENT. THE ROUTER IS TO CONNECT SHERIFF'S DEPARTMENT AND THE RANDALL 2 FACILITY THROUGH POTTER COUNTY. THIS IS NECESSARY FOR THE INSTALLATION OF THE SOFTWARE GROUP SYSTEM.



Motion was made by Commissioner Parker. Motion that we purchase the router for the Data Processing Dept. to connect the Sheriff's Dept. and the Randall 2 facility through Potter County.

SECOND was made by Commissioner Karrh.

AYES: All five.

NAYS: None.

Motion carried by 5-0 vote.



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Judge Wood adjourned the Randall County Commissioners Court until 9:00 am. Tuesday, November 21st, 2000 in the Randall County Square North Courtroom.

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At the meeting on November 21, 2000, Commissioner Karrh moved to approve the minutes for the meeting held on the 14th of November 2000 as distributed. Commissioner Gualtiere seconded the motion. Five (5) Voted aye. The said minutes were approved as distributed and No correction was made in open Court.



Ted Wood, County Judge, Presiding Officer of Commissioners Court





Attest:

Sue Wicker Bartolino, County Clerk